Assistant to the Vice President for Human Resources

The Administrative Coordinator serves as a key member of the Office of Human Resources, providing high-level support to the Vice President of Human Resources and overseeing a range of critical administrative functions. Responsibilities include departmental budget coordination, milestone recognition planning, internal document preparation, and logistical support for HR-sponsored campus events. This role requires sound judgment, discretion, and the ability to manage multiple priorities in a fast-paced and highly visible environment.

None

Associate’s degree in Business, Human Resources, Communications, or a closely related field.

Minimum (2) years of progressively responsible administrative support experience in a professional office setting.

Equivalency/Substitution: Minimum (4) years of directly related experience may be substituted in lieu of a degree.

Knowledge:
Microsoft Office Suite, with advanced proficiency in Word, Excel, and Outlook.

Budget coordination, requisitions, and PCard reconciliation.

Event planning and milestone recognition coordination.

Experience using administrative or HR systems for scheduling, budgeting, or records management is preferred.

Skills:
Using word processing, spreadsheets, PowerPoint, email and calendaring systems

Written communication, formatting, and internal documentation.

Calendar and meeting coordination for senior leaders.

Abilities:
Be reliable and punctual

Pay attention to details

Work both independently and cooperatively with others

Ability to prioritize and manage multiple assignments with accuracy and timeliness.

Ability to be professional in demeanor, use discretion, and professional judgment.

Experience using administrative or HR systems for scheduling, budgeting, or records management is preferred.

PHYSICAL/MENTAL DEMANDS AND WORKING CONDITIONS:
The work is light work which requires the person in this position to occasionally exert up to 20 pounds of force to grasp, lift, carry, push, pull, or otherwise move objects. Additionally, the following physical abilities are required:

This position requires the person to frequently move about the College’s various locations to perform the essential functions of the position.

This position requires the person to frequently communicate with and listen to internal and external constituents to perform the essential functions of the position; must be able to exchange accurate information in various situations.

This position requires the person to operate a computer; other office machinery and mobile devices to prepare reports and documents.

This position requires the person to occasionally use upper and lower body to exert force up to 20 pounds to push, pull and/or lift materials or equipment.

This position requires the person to judge, observe, and assess the accuracy, neatness, thoroughness of work assigned or to make general observations.

Work is performed in an indoor, office setting.

Work is performed in a safe and secure work environment that may periodically have unpredictable requirements or demands.

Work is performed during office hours.

Bachelor’s degree in a related field.

Previous work experience supporting an executive or senior-level leader.

Previous work experience in higher education or the public sector.

Previous work experience coordinating departmental budgets and campus events.

Quarterly compliance training as assigned by institution

Monday through Friday; 8:00am to 5:00pm

Applicants who do not attach the required documents will not be considered for the position.

For application assistance, please contact Human Resources at (405) 682-7542, Monday through Friday between the hours of 8:00 AM and 5:00 PM.