Assisted Living Office Manager

Job Summary
Normandy Park is seeking a highly organized and proactive Office Manager to oversee daily operations and ensure the smooth functioning of our office environment. The ideal candidate will possess strong leadership skills and be adept at managing various administrative tasks, vendor relationships, and team dynamics. This role requires excellent communication abilities and a commitment to fostering a productive workplace. This is a full time position 9am-5pm.

Responsibilities

• Accounts receivable, including billing private pay and Washington state Medicaid.
• Accounts payable, including entering and paying invoices
• Manage day-to-day office operations, ensuring efficiency and effectiveness in all administrative functions.
• Supervise and support office staff, providing guidance and training as needed to enhance team performance.
• Oversee vendor management, including negotiating contracts and maintaining positive relationships with service providers.
• Handle clerical duties such as filing, data entry, and maintaining organized records.
• Financial tracking and reporting, ensuring accurate bookkeeping practices are followed.
• Assist with human resources tasks, including onboarding new employees and maintaining personnel files.
• Serve as the front desk representative, greeting visitors and managing incoming communications effectively if receptionist is not available
• Managment and oversight of front desk personnel
• Processing and managing building staffs payroll and time keeping

Requirements

• Proven experience in office management or a similar administrative role is preferred.
• Strong supervisory skills with the ability to lead a diverse team effectively.
• Proficiency in accounting software is highly desirable.
• Excellent organizational skills with a keen attention to detail in all tasks.
• Strong communication skills, both verbal and written, to interact professionally with staff and vendors.
• Experience in event planning is a plus, demonstrating the ability to manage multiple projects simultaneously.
• Familiarity with human resources processes is beneficial but not mandatory.
• Preferred 3-5 years of business office manager experience in assisted living setting.

Join our team as an Office Manager where you can make a significant impact on our operational success while developing your professional skills in a dynamic environment!

Job Type: Full-time

Pay: $25.00 - $32.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person