Assoc Producer Events US

Company Overview

Looking for a career where you can make a difference? At Mary Kay we are committed to enriching the lives of women and their families around the world, we offer careers with unlimited opportunities to do something beautiful every day. More than 5,000 employees work in locations around the world. They provide the products, marketing and other support to millions of Independent Beauty Consultants (IBCs) who work as independent contractors, selling our products directly to consumers in nearly 40 markets on five continents.

We are a company that believes in our people and cares for them with truly exceptional benefits. We offer:

• A comprehensive health plan which includes medical, dental, and vision with low premiums
• 401(k) plan
• A generous profit-sharing program
• Free access to on-site fitness center and on-site clinic

JOB PURPOSE

Independently manages multiple aspects of event production logistics and onsite execution for major U.S. events including Seminar, Leadership Conference, and Career Conference. Oversees entertainment vendor management, rehearsals, makeup and wardrobe processes, and various backstage and operational functions. Works closely with the Event Production Manager, Executive Producer, and other internal partners to ensure event elements are delivered on time, on budget, and aligned with the creative vision. Provides onsite coordination and serves as a central contact for production logistics and backstage operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Manages entertainment company partnership and show logistics, including contract and budget management, onsite coordination, and office needs. Collaborate with the Executive Producer to align creative directions for entertainment numbers and ensures integration into overall event programming.
• Coordinates all rehearsal, makeup, and wardrobe schedules for emcees, escorts, and talent. Develops and communicates detailed timelines to all involved parties, adjusts for conflicts and last-minute changes, and serves as the onsite contact for makeup room and wardrobe needs, ensuring all participants are prepared and equipped for showtime.
• Oversee general session and backstage operations by managing event requirements for the room setup, prop lists, supply replenishment, and backstage logistics. Partners with production and technical teams to ensure readiness for rehearsals and live sessions and provides onsite backstage management assistance to support smooth execution.
• Collaborates on stage design and seating logistics, contributing to floor plan discussions and ensuring functionality and flow for all recognition elements. Works closely with the seating team to manage assigned seating and make real-time adjustments for ADA and special requests.
• Manages staging and recognition parade maps for general sessions and recognition segments. Designs parade paths for achievers and positioning for emcees and escorts, documents in ShoFlo, and communicates updates to all production and recognition partners.
• Oversees the escort process for Seminar and Leadership events, assigning MK staff members, briefing them on show flow, and managing backstage timing and coordination during recognition moments.
• Manages inventory and prop materials for General Session through the Southwest warehouse, maintaining accurate tracking of items, shipments, and returns post-event.
• Serves as the main point person for Career Conference, managing timelines, vendor and partner coordination, and event-specific needs from pre-production through onsite execution.
• This job requires on-site work at a Mary Kay facility.