Associate Director Annual Giving and Donor Engagement

THE WOODLANDS FOUNDATION, INC.

Title: Associate Director Annual Giving and Donor Engagement
FLSA: Exempt
Hours: Full-time – 40 hours per week

Salary Range: $73,000 – $90,000

Position Summary

The Associate Director Annual Giving and Donor Engagement leads revenue-generating events and donor stewardship initiatives that form the foundation of our comprehensive fundraising program. This role is primarily focused on event management (60% of responsibilities) while maintaining a portfolio of annual donors and supporting strategic partnership development. The position reports to the Director of Major and Planned Gifts.

About The Woodlands

Since 1998, The Woodlands has been enriching the lives of children and adults with disabilities and chronic illness by providing a barrier-free environment, innovative programs and activities, and an impassioned, nurturing staff. With a 52-acre campus complete with nature trail, a fully accessible Aquatics, Wellness and Fitness Center, amphitheater, adaptive par-3 golf course, sports court, and plenty of outdoor space, The Woodlands offers the ideal environment to explore physical activity, community, and social integration.

This is an exciting time for The Woodlands as the organization and key stakeholders ready for the launch of a capital campaign that will result in major capital improvements to The Woodlands’ campus, an increase in program capacity, and an elevated experience for program participants, staff, and volunteers.

Key Responsibilities:

Event Management & Revenue Generation (60%)

• Plan and execute annual fundraising events, managing all logistics, budgets, vendor relationships, and volunteer coordination
• Develop and implement sponsorship strategies to meet or exceed annual revenue goals
• Evaluate cost-benefit analysis of third-party partnership events
• Coordinate volunteer training and event evaluation processes
• Lead cultivation events designed to move prospects through the donor pipeline
• Manage event timelines, vendor contracts, and on-site event coordination

Donor Relations & Annual Fund Management (25%)

• Oversee donor acknowledgment processes and maintain high-quality donor database records
• Develop and execute donor communication calendar including appeals, newsletters, and digital outreach
• Analyze donor data to identify growth opportunities and enhance segmentation strategies
• Collaborate with Director of Major and Planned Gifts on donor pipeline management

Strategic Partnership Development (10%)

• Research and develop corporate partnership opportunities beyond event sponsorships
• Develop strategic alliances with corporate leaders, local officials, and community partners
• Manage and grow the Corporate Volunteer Program with ongoing recognition initiatives
• Support major gift cultivation activities as directed

Leadership & Team Development (5%)

• Develop and lead the Emerging Professionals Board and related engagement opportunities
• Recruit, train, and support board members and volunteers for event committees
• Provide expertise for organizational events including volunteer recognition and marketing campaigns
• Collaborate with Development Team and Marketing Consultant to ensure consistent branding and messaging

Qualifications:

Education & Experience:

• Bachelor’s degree in business, marketing, communications, event management, or related field
• 5+ years of experience in special event planning and management
• 3+ years of experience in fundraising event coordination
• 3+ years of nonprofit experience, particularly in event management or development (preferred)
• Demonstrated success in fundraising and revenue generation through events

Technical Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Experience with donor database management (DonorPerfect preferred)
• QuickBooks experience a plus
• Social media and digital communication platforms
• Event management software experience preferred

Core Competencies:

• Exceptional event planning and project management skills
• Excellent verbal and written communication skills
• Strong relationship-building abilities with diverse stakeholder groups
• Ability to handle multiple concurrent events and projects
• Strategic thinking and problem-solving capabilities
• Data analysis and reporting skills
• Proven ability to manage event budgets and vendor relationships

Requirements

• Valid Pennsylvania driver’s license
• Act 33/34 Clearances required
• Ability to work independently and as part of a collaborative team
• Flexibility to work evenings and weekends as required for events
• Ability to articulate organizational mission with clarity and enthusiasm
• Physical ability to manage on-site event coordination and setup

Success Metrics

• Achievement of annual event revenue targets and attendance goals
• Successful execution of event calendar within budget parameters
• Growth in donor retention and upgrade rates within annual fund portfolio
• Expansion of corporate partnership and sponsorship portfolio
• Event participant satisfaction and feedback scores

Working Conditions

This full-time, hybrid role offers flexibility, combining remote work with regular time at The Woodlands and in the field. Local travel for donor meetings and event sites is required (anticipated approximately 25%), along with regular evening and weekend events throughout the year. Event season requires increased hours and weekend availability.

Benefits

• Immediate accrual for 3 weeks of Vacation Time annually with tiered accruals for years of service
• 2 Personal Days
• Paid Sick Time
• 11 Paid Holidays PLUS year-end paid closure from Christmas Eve (observed) through New Year’s Day (observed)
• Medical, Dental, Vision coverage available upon start date — 75% employer paid for employee and dependents
• Life & AD&D Insurance — 100% employer funded
• Employer funded Health Reimbursement Account (HRA)
• 403(b) Plan — employer match after 90 days of employment
• Opportunity for hybrid work environment
• Flexible schedule
• Free parking

Equal Employment Opportunity Policy

The Woodlands provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Applicants should submit a cover letter and resume to info@woodlandsfoundation.org