Associate, Finance, Data.FI

Associate, Finance, Data.FI

About Palladium:

Palladium is a global company working to design, develop and deliver positive impact on the lives and livelihoods of people around the globe; broaden access to health, water, power, and infrastructure; build enduring, sustainable, and transformative institutions and market systems to address global challenges; and conserve the natural world. We operate in over 50 countries and have a workforce of more than 2,000 talented and motivated staff around the world.

Palladium is part of GISI’s global family of companies, which aims to create solutions for the world’s most complex challenges. With annual revenues of $14 billion, GISI’s approximately 15,000 employees are engaged in projects across 100 countries worldwide providing construction, program/project management, and engineering consulting services.

This Opportunity:

Palladium is currently seeking a US based Associate, Finance to support the implementation of the Translating Data for Implementation (Data.Fi) award. Data.Fi is a global project funded by the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR) and the State Department.

Data.FI partners with PEPFAR programs to accelerate and sustain access to high-quality data to expedite HIV epidemic control and maintenance. Data.FI supports host country governments to enhance existing health information systems (HIS) and conduct in-depth analysis of epidemiologic and program data to inform management responses to gaps in programming and sustain impact by supporting local partner transition.

This Associate will be responsible for monitoring and administering accounts payable functions such as recording, reviewing, and processing new vendor set-up and vendor invoices. Additionally, they will be preparing AP analysis, organizing and managing AP digital documents, and assisting in preparing reports, project audits, and documentation. Other financial analysis like reconciliations may also be assigned.

This role currently only has funding through March 31, 2026 with the possibility of an extension to September 2026.

Location:

This role is based out of Palladium’s Arlington, VA office. Palladium supports a hybrid working model with 3 days in office, 2 days from home.

Applicants must be authorized to legally work for any employer in the United States. We are unable to sponsor or assume sponsorship of visas at this time or in the future.

Compensation:

For our prospective employees in the United States, please note that the full-time equivalent annual base salary for this position is expected to range from $60,000 to $65,000, and successful candidates may also be eligible for additional, variable incentive compensation dependent on the role. Please be advised that a final salary offer will be based on various factors, including but not limited to your qualifications, education, experience, skills, seniority, performance, and Palladium’s business or organizational needs.

Reporting Lines:

• The role will report directly to the Senior Manager, Finance and Administration, Data.FI

Primary Duties and Responsibilities:

• Ensure the recording of vendor invoices and costs, and corresponding payments are completed in an accurate and timely manner and in compliance with the appropriate terms and internal controls
  
• Match purchase orders and authorization forms to vendor invoices and check to ensure they have all the relevant information and are coded correctly
  
• Review, correct, and organize vendor invoices and create vouchers for data entry
  
• Set up vendors in Costpoint system and maintain reconciled records for accurate preparation of year-end Form 1099 reporting
  
• Process vendor invoices, travel expenses, expense claims and purchase vouchers
  
• Support local teams with field voucher upload questions as needed
  
• Reconcile the creditors to statements and ensure the general ledger reconciles with the accounts payable sub-ledger
  
• Prepare analysis of AP, prepaid and advance accounts and reconcile payments
  
• Project rejournal adjustments and ensure compliance with company processes
  
• Maintain and use advanced spreadsheets including updating templates for field vouchers, budget trackers, and forecast
  
• Ensure proper general ledger coding in all project transactions
  
• Project bank account and salary and wages reconciliations
  
• Maintain organized online AP records
  
• Assist line manager with any audit requests / documentation and timesheet compliance of the Data.Fi team
  
• Formulating any reports as requested by Management, HR, or Finance
  
• Any other duties as required

Essential Criteria:

• Understanding of basic accounting practices and procedures
  
• Proficient Microsoft Excel experience with the ability to use functions to manipulate data, format, and the use of pivot tables and Look-Up functions
  
• Demonstrated excellence in both written and verbal communication in English, ensuring clear, professional, and effective interactions
• Experience in full function of Costpoint Accounts Payable or GL Accounting including multi-currency entries and rate of exchange (ROE) controls
  
• Quick starter with proven ability to deal with complex issues with vouchers, vendors and employees
  
• Exceptional level of attention to details and accuracy, including continuous self-checking of all inputs and transactions
  
• Ability to work independently and be able to operate as part of a team and able to communicate in a polite and respectful manner at all times
  
• Ability to communicate effectively within different cultural contexts
  
• Excellent administration, organization and planning skills

Applications will be accepted on a rolling basis. We encourage you to apply early as the position may close once a suitable candidate is found.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or status as a protected veteran.

Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual, or for any other circumstance, please email our team at accessibility@thepalladiumgroup.com and we will be in touch to discuss.

Safeguarding - We define Safeguarding as “the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm”. We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse. All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.