Associate Project Manager - Scenic Fabrication

We are seeking a motivated and detail-oriented Associate Project Manager with experience and interest in event/experiential marketing and production to support the successful execution of fabrication projects. This role works closely with Project Managers and shop fabricators to help coordinate project timelines, communication, and on-site activities.

The ideal candidate is organized, proactive, and eager to grow into a full Project Manager role over time.

Key Responsibilities

Project Coordination & Support

• Assist in managing project timelines and tracking key milestones across fabrication projects.
• Support Project Managers in maintaining project momentum by coordinating material orders, tracking approvals, and following up on outstanding tasks.
• Help set up new projects in Google Drive, organize files, and maintain standardized documentation.
• Monitor project progress and flag potential delays or issues to team members.

Client & Team Communication

• Support communication between clients, internal teams, and vendors to ensure alignment across all phases of a project.
• Assist in relaying updates, changes, and project requirements clearly and in a timely manner.
• Help track change orders and ensure proper documentation of scope adjustments.
• Maintain responsiveness to emails and calls within 24 hours.

Project Administration & Tools

• Maintain and update project tracking tools including Google Sheets, calendars, and internal systems.
• Assist with invoicing, contracts, and documentation to ensure accurate and organized records.
• Support reporting efforts by helping compile weekly project updates and status reports.
• Familiarity with SketchUp, Rhino, or similar CAD software is a plus.

On-Site Support

• Assist hands-on with on-site installations and project execution, ensuring teams have clear direction and necessary resources.
• Help coordinate day-of logistics and support team efficiency during builds and installs.
• Step in to assist with hands-on tasks using basic tools when needed.
• Maintain awareness of project flow and communicate any issues to the Project Manager.

Estimating & Budget Support

• Assist in gathering information for project estimates, including labor, materials, and production considerations.
• Support budget tracking and help ensure project costs are documented accurately.

Technical & Production Awareness

• Develop a working knowledge of materials, finishes, and fabrication processes including carpentry, metalwork, CNC, and printing.
• Collaborate with shop teams to better understand build processes and constraints.
• Provide occasional hands-on support in the shop as needed.

Qualifications

• Bachelor’s degree in Project Management, Business, or a related field (preferred).
• 1–3 years of experience in project coordination, production, or a related field (event/experiential, fabrication, construction, or manufacturing preferred).
• Hands-on experience in carpentry, fabrication, or production environments is a strong plus.
• Strong organizational and communication skills.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Detail-oriented with a proactive, problem-solving mindset.
• Proficiency in Google Drive and general project tracking tools.

Requirements

• Positive attitude with the ability to adapt and problem-solve under tight deadlines.
• Valid driver’s license.
• Ability to stand, walk, or lift up to 50 pounds as needed.
• Willingness to work evenings, weekends, and outdoors when required for installations.
• Ability to travel overnight for multiple days at a time to assist with event setups/strikes.

Work Environment

• Combination of office, shop, and on-site work.
• Fast-paced, collaborative environment with evolving project timelines.
• Occasional travel and multi-day installations may be required.

Growth Opportunity

This role is designed as a pathway into a Project Manager position. The right candidate will have the opportunity to take on increasing ownership of projects, client communication, and budgeting responsibilities as they develop within the role.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) 4% Match
• Health insurance
• Opportunities for advancement
• Paid time off

Application Question(s):

• Please describe your experience in any project management/fabrication related positions?
• This role involves on-site coordination, travel, and flexible hours. Are you comfortable leading teams in the field and working evenings/weekends as needed? (Typical schedule in-shop is 8am-4pm MON-FRI, however you can expect 1-3 days per month of weekend/evening work, with occasional multi-day overnight travel (~once per quarter))

License/Certification:

• Driver's License (Required)

Work Location: In person