Athletics, Manager - Cycle Event Experience

How many people can answer the question, "What do you do for a living?" with the answer, "I help find cures for cancer." At Blood Cancer United, employees take our mission seriously. Whether you work in one of our regions, are an accountant at the national office or a specialist in our Information Resource Center, you work each day on making our bold goal a reality: to enable patients with blood cancer to gain more than one million years of life by 2040. Join us and give new meaning to the word, "job."
Summary: As part of a mission-centric, locally delivered, and nationally powered organization
this role is accountable for the planning and execution of Blood Cancer United cycle events.
The Cycle Event Experience team will bring the event to life, providing a mission forward, safe
and exciting rides for participants.

Key Relationships:
Supervises: Vendors and Contractors for assigned event(s) (if applicable)

Leads: Event weekend Volunteers & Committees (if applicable)

Goals: Operational and Expense Management

Geographic Oversite: National

Internal Partners: Internal Operations like EMS, CE, CORS, and Revenue

External Relationships: Vendors, In Kind Partners, Sponsors, and Event Weekend Volunteers

Revenue Accountability: Expense Management/Savings

Strategic Accountability: Implement cycle event strategy

Sponsorship: Implementing activations during key event activities

Mission Integration

• Collaborate with the Education, Services, and Health Research teams to clearly communicate Blood Cancer United mission, programs, and priorities across all event-related volunteer and partner touchpoints.
• Maintain strong working knowledge of Blood Cancer United initiatives to effectively represent and integrate mission messaging into volunteer communications, event resources, and partnership outreach.

Event Production Oversite

• Collaborate with Event Experience and Revenue teams on overall event planning and execution.
• Serve as project lead for assigned events with a primary focus on volunteer management, event communications, and in-kind partnerships, while supporting overall event logistics as needed.
• Act as a central point of communication with the revenue development team to ensure volunteers, participants, and sponsors receive clear, timely, and mission-centered information leading to an exceptional event experience.
• Coordinate updates to important event communication resources including but not limited to event websites, participant emails, social media content, and both internal and external event weekend materials.
• Develop, monitor, and update event production timelines; communicate progress and identify roadblocks or resource needs to supervisors and stakeholders.
• Schedule and lead event production meetings—including pre-event, on-site, and post-event—with staff, volunteer leaders, vendors, and local partners as needed.
• Help manage the participant incentive program through tracking, ordering and collaboration with the revenue and procurement teams.
• Track and manage event expenses, ensuring adherence to approved budgets, with a focus on maximizing in-kind support to reduce costs. This includes active research, recruitment and cultivation of in-kind donations and community connections.

Key Relationship Management

• Build and maintain strong relationships with community partners such as volunteer groups, local organizations, and in-kind contributors.
• Lead volunteer groups where applicable, ensuring members are well-supported, informed, and prepared for day-of-event responsibilities. Facilitate committee meetings, sharing timely event updates and ensuring all logistical considerations are addressed.
• Help manage related event vendors, contractors, and consultants, ensuring alignment with production timelines, budgets, and in-kind partnership opportunities; oversee orders related to event communication and production including printing & incentive products.
• Cultivate and steward volunteers at all levels—recruiting, training, motivating, and providing ongoing communication and feedback opportunities to enhance safety, engagement, and overall event success.
• Collaborate with event team on management of the national Coach and training program including pre event communications, resources and coordinating the onsite coach event experience.
• Support sponsorship fulfillment and coordinate all pre-event and on-site deliveries.
• Collaboratively manage the distribution and activation of in-kind materials and services, ensuring partners receive appropriate recognition and visibility.
• Maintain positive and productive relationships with all relevant internal and external event partners.

#LI-Remote

Education & Experience Requirements:

• Bachelor’s Degree
• 2-4 years of experience
• Prefer related experience in event planning, event communications and partnership cultivation.

Position Requirements:

• Ability to work independently.
• Strong initiative with the ability to manage multiple projects with competing priorities.
• Ability to multi-task, prioritize and organize while acting to achieve specific results.
• Ability to establish and maintain strong collaborative relationships and work effectively with multiple teams.
• Ability to adjust and maintain effectiveness in the face of multiple demands and challenges.
• Strong organizational, planning, and prioritization skills.
• Excellent written and oral communication skills with strong interpersonal skills.
• Results-driven, tenacious, strong attention to detail.

Physical Demands & Work Environment:

• Flexibility to work occasional evenings and weekends to support volunteer committees and events, especially during peak event season (spring and summer).
• Physical demands are minimal and typical of similar jobs in comparable organizations.
• Work environment is representative and typical of similar jobs in comparable organizations.
• May be required to move Campaign materials weighing up to 15 pounds for various events.
• Travel to designated events before and during event weekends.
• Required to work some evenings or weekends.

Employee Value Proposition:
As a valued member of Blood Cancer United, you are eligible for a comprehensive benefits package. Our offerings include medical, dental, and vision insurance; life insurance; flexible spending accounts; a 403b retirement plan along with generous paid time off. In addition, we observe federal paid holidays throughout the year, and offer a wellness program and an employee assistance program.

We are excited to share the base pay range for this exempt position is $82K to $100K. The offered compensation may vary based on factors such as geographic location, business need, market conditions, proficiencies, skills, education, and experience. Additionally, at Blood Cancer United we place a high value on internal pay equity and will consider the current compensation of similarly situated roles and direct team members. Base compensation is only one component of our Total Rewards program, which also includes an annual incentive plan and a competitive benefits package.
The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of employees. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the Company. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Disclaimer
Blood Cancer United is an equal employment opportunity employer committed to diversity and inclusion in its workplace. All qualified applicants will receive consideration for employment without regard to sex, gender, gender identity and expression (including transgender status), sexual orientation, pregnancy, age, race, color, creed, national origin/ancestry, citizenship, religion, genetic predisposition or information, physical or veteran status, or any other characteristic protected by law. Blood Cancer United seeks such skilled and qualified individuals to share our mission and where they will join a cohort of others who have chosen to call Blood Cancer United home. Blood Cancer United complies with all applicable laws which prohibit discrimination and harassment in the workplace, and is committed to maintaining a diverse and inclusive environment supportive of all of our employees and the communities we serve.