Automotive Office Manager

Position Overview

We are seeking a highly organized, assertive, and results-driven Office Manager to oversee daily administrative and financial operations within our dealership. The ideal candidate is a strong leader who thrives in a structured environment, values accountability, and ensures processes are followed with precision and efficiency.

This role requires a detail-oriented professional who can manage multiple priorities, enforce compliance, and maintain operational excellence across accounting, payroll, title processing, and office administration.

Key Responsibilities

Operational Leadership

• Oversee all dealership office operations, ensuring accuracy, compliance, and timeliness.
• Establish, implement, and enforce office policies and procedures.
• Supervise and manage administrative staff, setting clear expectations and performance standards.
• Ensure adherence to dealership, manufacturer, and regulatory guidelines.

Financial & Accounting Oversight

• Manage accounts payable and receivable processes.
• Oversee daily cash reconciliation and bank deposits.
• Review and finalize month-end closing procedures.
• Ensure accurate deal posting and documentation.
• Coordinate with external CPA or accounting firm as needed.
• Maintain strict internal controls and audit compliance.

Compliance & Documentation

• Ensure proper handling of titles, registrations, and lender documentation.
• Maintain compliance with state and federal regulations.
• Oversee payroll processing and benefits administration.
• Maintain organized, audit-ready financial and personnel records.

Team Management

• Provide direct leadership to office personnel.
• Conduct performance evaluations and implement accountability measures.
• Train staff on dealership systems, processes, and compliance standards.
• Foster a culture of discipline, structure, and operational excellence.

Process Improvement

• Identify inefficiencies and implement structured solutions.
• Maintain workflow systems to ensure consistency and accuracy.
• Monitor key performance indicators related to office performance.

Qualifications

• 5+ years of office management experience (automotive dealership experience strongly preferred).
• Strong accounting and financial reporting background.
• Experience with dealership management systems (e.g., CDK, Reynolds & Reynolds).
• Proven leadership and supervisory experience.
• Excellent organizational and time management skills.
• High level of integrity and commitment to compliance.
• Strong decision-making ability and confidence in enforcing policies.

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Health savings account
• Paid time off

Work Location: In person