Automotive Parts Coordinator

Automotive Parts Coordinator – Collision & Service Departments

Black Horse Automotive

Position Overview

At Black Horse Automotive, every detail matters. The Part Coordinator plays a pivotal role in ensuring our Collision and Service departments operate with precision, efficiency, and an unwavering commitment to excellence. This position blends the mastery of parts operations with the refined expertise of a seasoned Service Advisor—delivering a seamless, premium experience for technicians and customers alike.

Key ResponsibilitiesParts Coordination & Procurement

• Coordinate closely with Service Managers to determine exact parts requirements for upcoming repairs.
• Analyze vehicle diagrams, OEM schematics, and repair plans to identify all necessary components with absolute accuracy.
• Source competitive quotes from multiple vendors, ensuring the ideal balance of quality, cost, and availability.
• Order parts via online systems or phone channels, maintaining high efficiency and impeccable accuracy.
• Actively monitor backordered items and communicate updates to technicians, advisors, and management.

Inventory Mastery

• Maintain rigorous inventory control, ensuring all parts are organized, labeled, stocked, and accessible.
• Receive incoming orders, verify correctness, update inventory records, and apply proper labeling.
• Forecast parts demand and maintain precise par levels to support workflow without excess or shortage.
• Track parts sales, usage, and profitability using Excel or other software platforms.
• Process returns meticulously, ensuring credits and documentation are fully completed.

Operational & Financial Optimization

• Compare vendor pricing regularly to maintain profitability while upholding Black Horse Automotive’s standard of excellence.
• Identify savings opportunities and negotiate with vendors when appropriate.
• Promote parts sales proactively—both internally and externally—to support revenue growth.
• Support management with administrative tasks, workflow analysis, or operational improvements when needed.

Departmental Collaboration

• Serve as the connective link between the Collision team, Service Advisors, Technicians, and Front Office.
• Review repair orders and estimates to verify parts accuracy and ensure smooth repair progression.
• Provide insights using your Service Advisor knowledge to support proper repair documentation and client communication.

Qualifications

• Previous experience in a dealership or automotive service environment strongly preferred.
• Strong understanding of automotive parts, vehicle diagrams, and repair processes.
• Exceptional communication and customer service skills, representing the brand with confidence and professionalism.
• Detail-driven mindset with the ability to maintain precise inventory and documentation.
• Familiarity with inventory control software, DMS systems, and Excel tracking processes.
• Collaborative, team-oriented spirit with the ability to support multiple departments seamlessly.
• Strong problem-solving abilities with the capacity to address customer inquiries and resolve concerns effectively.

Job Type: Full-time

Pay: From $70,000.00 per year

Benefits:

• 401(k)
• Employee discount
• Health insurance
• Opportunities for advancement
• Paid time off

Ability to Relocate:

• Oakland Park, FL 33334: Relocate before starting work (Required)

Work Location: In person