BAFO Program Support - Coordinator 2

Thank you for your interest in The University of New Orleans.

Once you start the application process, you will not be able to save your work, so you should collect all required information before you begin. The required information is listed below in the job posting.

You must complete all required portions of the application and attach the required documents in order to be considered for employment.

Department

OPH-Bureau of Administration and Financial Services

Job Description

• Serves as the special assistant to the Director of the Bureau of Finance and Operations (BAFO) within the Office of Public Health (OPH).

• Manages and coordinate the Director’s daily calendar, meetings, and scheduling priorities, including routine operations and special projects.

• Prepares meeting materials, including agendas, handouts, and binders.

• Independently drafts and prepares correspondence, memoranda, reports, and briefing materials, involving complex, sensitive, and non-routine matters.

• Prepares meeting summaries, action-item documentation, and follow-up to ensure clarity of direction and accountability.

• Tracks assignments and follow-up on items to ensure timely completion

• Monitors recurring reporting deadlines and ensure required documentation is submitted timely.

• Serves as a liaison between the Director and staff, assessing the urgency of matters and briefing the Director as needed.

• Processes routine documentation and enter data into spreadsheets, logs, and databases in accordance with program requirements.

• Leads onboarding/off-boarding

• Prepares requisitions for the purchase of supplies

• Serves as time administrator for the Bureau

• Other tasks as assigned.

QUALIFICATIONS
REQUIRED:

• Bachelor’s Degree, or Associates degree with 3 years professional experience, or 6 years professional experience in lieu of the degree.

• Minimum 2 years professional experience performing administrative functions within an office environment or health care field.

• Excellent analytical skills, effective organizational and time management skills.

• Great attention to detail and follow up.

• Ability to manage projects, assignments, and competing priorities.

• Proficient in the use of Microsoft Office, including but not limited to Outlook, Word, and Excel.

DESIRED:

• Advanced degree.

• Minimum 3 years professional experience performing administrative functions within an office environment or health care field.

• Minimum 2 years professional experience managing complex calendars, schedules, and coordinating meetings.

• Minimum 2 years professional experience with project or program coordination.

• Relevant industry certifications.

SALARY: 55-60k

Required Attachments

Please upload the following documents in the Resume/Cover Letter section.

• Detailed resume listing relevant qualifications and experience;

• Cover Letter indicating why you are a good fit for the position and University of Louisiana Systems;

• Names and contact information of three references;

Applications that do not include the required uploaded documents may not be considered.

Posting Close Date

This position will remain open until filled.

Note to Applicant:

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications in their cover letter. The search committee will use this information during the initial review of application materials.

References will be contacted at the appropriate phase of the recruitment process.

This position may require a criminal background check to be conducted on the candidate(s) selected for hire.

As part of the hiring process, applicants for positions at the University of New Orleans may be required to demonstrate the ability to perform job-related tasks.

The University of New Orleans seeks to recruit a highly productive workforce and will provide equal employment opportunities to all employees and prospective employees. Employment decisions shall be based strictly on merit and without regard to religious or political beliefs, sex, race, or any other non-merit factor.