Benefits Coordinator (PSS3, A.S.)

Description

Ramapo College of New Jersey (RCNJ) develops ethical leaders who serve as change agents across all sectors. The College’s unique interdisciplinary academic structure, its liberal arts core, its size (approximately 5,500 students), and its setting in the foothills of the Ramapo Mountains on the New Jersey/New York border provide an optimal environment for individualized, student-centered learning and leadership development. RCNJ’s designation as “New Jersey’s Public Liberal Arts College” by the State legislature is the foundation from which the College’s commitment to an accessible and transformative undergraduate and graduate education is realized.

POSITION TYPE/EXPECTED HOURS OF WORK:

This is a full-time, CWA position, and hours of work and days are Monday through Friday, 8:30 a.m. to 4:30 pm. Occasional evening and weekend work may be required as job duties demand. Note: Those non-faculty employees in the “NE” category of employment may have irregular or variable work hours. The compensatory time policy for NL employees below applies to “NE” employees up to 40 hours per week. Beyond 40 hours, the overtime policy for fixed workweek employees applies (i.e., rate of time and one-half in payment or compensatory time).

JOB SUMMARY:

Examples of Duties

• 
  Assist with the processing and delivery of various employee benefit programs, including but not limited to Defined Benefit and Defined Contribution retirement plans, group life, medical, dental FSA, COBRA and disability insurance. Serves as liaison between employees and the State of New Jersey to resolves benefit related issues.

• Process, track and communicate benefits enrollments, changes and terminations for all employee classes.

• Compile data for insurance and pension invoices for submission to the New Jersey State Health Benefits Plan (SHBP).

• Assist in tracking all benefits costs for employees and verifies all deductions have been processed and prorated if necessary

• Assist with the completion of employers certification via Benefitsolver for all enrollment changes such as additions and terminations.

• Track and process pension enrollment to DCRP for provisional and part-time employees in Banner and the Pension system.

• Manages leave of absence process coordinating with employees and supervisors for required forms, monitors leave balances, tracks all leave and FMLA usage.

• Reviews medical documentation and work-related accident reports for completeness and clarity of data to ensure compliance with policy and regulatory requirements, get claim numbers and update all information on the OSHA log.

• Inputs HR information into PMIS for leaves of absence, terminations, and lump sum sick payments.

• Audit reports to ensure accurate benefit elections, eligibility, and deductions for employees and their covered dependents.

• Notifies and tracks employees with fifteen or more sick leave days in a 12 month period.

• Manages vision benefit reimbursement program, including verifying eligibility, reviewing supporting documentation and requesting reimbursement through accounts payable.

• Prepares report for ACA compliance.

• Ensures confidentiality of sensitive Benefits information and records.

• Maintains employee benefit records and documentation. Ensure timely entry of all benefit information into Banner for payroll deduction processing.

• Generate employee reports as needed for compliance with State requests.

• Works with Benefits Supervisor on calendar year, fiscal year and academic year accrual rolls and fiscal year end processes.

• Assist in reviewing and responding to unemployment claims.

• Meet with employees to help them understand their benefits and other related incentive programs. Assist employees in filing health, dental, life, and all other related benefit forms or in Benefitsolver.

• Assist in the review of PERS output biweekly and processes adjustments as necessary. Assists in reconciling PERS data quarterly and remits data to the state.

• Assists in conducting new hire benefit orientations, maintaining orientation materials, annual benefits fair and wellness events.

• Document current benefits processes/procedures to develop standard operating benefits procedures manual.

• Serves as a backup for Benefits Supervisor.

• Performs other duties as assigned.

• Experience with Ellucian Banner, preferred.
• Working knowledge and experience with the NJ State systems (MBOS, PMIS, EPIC).
• Must be able to work with diverse population and have a strong customer service orientation.
• Excellent verbal, written, organizational skills, detail-oriented, interpersonal skills a must.
• Strong computer skills with demonstrated working knowledge of related information system, Microsoft Office, including Word, Excel, Access and other report writing software.
• Must have the ability to work independently in a very busy setting with little supervision is required.
• Must be able to prioritize and multitask with competing priorities and interruptions.
• Ability to comprehend, interpret, and apply rules and regulations in accordance with established procedures.
• Ability to maintain confidential records and files.

Qualifications

EXPERIENCE:

Supplemental Information

EEO Statement:

Ramapo College is an Affirmative Action/Equal Employment Opportunity Employer. Ramapo has a long history of advocating, advising, and supporting diversity, equity, and inclusiveness. Examples can be found in its mission statement, strategic plans, degree and course offerings, community outreach programs and other diversity programs. Ramapo’s commitment to diversity and inclusion is infused across all facets of the College; where the environment is welcoming, dedicated to social justice, respectful of freedom of expression, focused on educating and having an ongoing conversation regarding cultural competence and the benefits and importance of diversity.