Bid Lead

Position Title: Bid Lead

Department: Tendering & Estimation

Position Summary

The Bid Lead is responsible for managing and coordinating the full tender lifecycle for mechanical, electrical, and ELV packages. The role supports the Tendering & Estimation Manager while leading technical, commercial, and contractual bid activities to ensure compliant, competitive, and risk-managed submissions.

The Bid Lead serves as the central interface between engineering, procurement, planning, commercial, contracts, and external stakeholders.

Key Responsibilities

1. Bid Management & Coordination

• Lead the complete bid process from ITT receipt through submission and post-tender clarification.
• Develop bid execution plans, schedules, and responsibility matrices.
• Coordinate with internal departments and JV partners where applicable.
• Ensure compliance with client submission procedures and deadlines.

2. Technical Evaluation & Compliance

• Review drawings, specifications, and employer’s requirements.
• Ensure compliance with:
• Saudi Building Code (SBC)
• SEC standards & specifications
• Civil Defense & life safety requirements
• Local authority regulations
• Identify scope gaps, constructability risks, and VE opportunities.
• Coordinate technical RFIs and clarifications.

3. Commercial & Cost Coordination

• Coordinate quantity take-offs and pricing inputs across mechanical, electrical, and ELV systems.
• Validate vendor quotations, cost build-ups, and subcontractor pricing.
• Support pricing strategy, benchmarking, and competitiveness reviews.
• Ensure technical scope alignment with commercial submissions.

4. Contractual & Risk Assessment

• Review ITT conditions, contracts, and commercial obligations.
• Identify contractual risks, liabilities, and compliance exposures.
• Maintain bid risk register with mitigation strategies.
• Prepare clarifications, exclusions, and qualifications.

5. Vendor & Subcontractor Management

• Coordinate RFQs to approved suppliers and specialist subcontractors.
• Evaluate technical compliance and commercial completeness.
• Support negotiations to secure competitive pricing and delivery commitments.
• Maintain supplier performance and pricing benchmarks.

6. Proposal Preparation & Submission

• Compile technical and commercial submissions in line with client requirements.
• Ensure professional formatting, compliance, and completeness.
• Prepare executive summaries and bid review documentation.
• Lead final submission packaging via portals (Aconex, SAP Ariba, etc.).

7. Value Engineering & Bid Optimization

• Identify cost-saving alternatives and system optimizations.
• Propose compliant alternatives aligned with client expectations.
• Support VE workshops and post-tender negotiations.

8. Post-Tender Support & Handover

• Manage post-tender clarifications and client technical meetings.
• Support negotiations and BAFO submissions.
• Ensure structured handover to project execution teams upon award.

Key Deliverables

• Fully compliant and competitive bid submissions
• Bid risk register and mitigation plan
• Technical compliance and clarifications log
• Vendor evaluation summaries
• Executive bid summary and pricing strategy brief

Qualifications & Experience

Education

Bachelor’s degree in Mechanical or Electrical Engineering.

Experience

• 7–12 years in MEP tendering, estimation, or engineering in the construction industry.
• Experience with large-scale developments, hospitality, healthcare, infrastructure.
• Proven track record managing complex bids.

Technical Knowledge

• MEP systems design and installation practices.
• Saudi regulatory requirements.
• Understanding of FIDIC contract principles and commercial risk management.
• Experience in Instrumentation, ELV, life safety, Data Centers or district cooling systems is advantageous.

Core Competencies

• Bid lifecycle management
• Technical & commercial evaluation
• Contractual risk assessment
• Stakeholder coordination & negotiation
• Analytical thinking and detail orientation

Performance Indicators

• Bid submission timeliness & compliance
• Bid success rate & competitiveness
• Accuracy of risk identification
• Quality of technical compliance
• Vendor engagement effectiveness