Bid Proposal Writer – US State Government RFP/RFO

Position Overview

We are seeking a highly skilled and detail-oriented Bid Proposal Writer with proven experience in U.S. State and Federal Government contracting. The ideal candidate will bring strong expertise in technology and domain knowledge, with a track record of developing compliant, persuasive, and high-quality proposals for IT, staffing, and consulting services. This role requires the ability to manage the entire proposal lifecycle—from opportunity identification to final submission—ensuring proposals are competitive, client-focused, and aligned with agency requirements.

Key Responsibilities

• Lead and manage the end-to-end proposal development process for U.S. State Government RFPs, RFIs, and RFQs.
• Analyze solicitation documents to extract key requirements, compliance needs, and evaluation criteria.
• Develop win themes, value propositions, and tailored proposal strategies that resonate with client needs.
• Collaborate with cross-functional teams (technical, operations, business development, and leadership) to gather inputs and create compelling content.
• Write, edit, and proofread proposal sections (executive summaries, technical narratives, management approaches, past performance, resumes, cost narratives, etc.).
• Ensure compliance with procurement regulations, state-specific guidelines, and agency instructions.
• Conduct competitive analysis and capture management to strengthen bid positioning.
• Build and maintain content libraries, templates, and compliance checklists for efficient proposal turnaround.
• Coordinate timelines, deadlines, and deliverables to ensure timely and accurate submission.
• Support post-award activities including vendor communication, purchase order management, and contract documentation.

Required Qualifications

• Bachelor’s degree in English, Business, Communications, Public Administration, or related field (Master’s preferred).
• 3+ years of proven experience in proposal writing and bid management, with a focus on U.S. State Government IT and staffing contracts.
• Strong understanding of government procurement processes, FAR/DFARS, and state contracting regulations.
• Expertise in RFP, RFO, RFI, and RFQ processes, compliance management, and proposal strategy.
• Excellent written and verbal communication skills with the ability to create clear, concise, and persuasive narratives.
• Strong project management skills, capable of balancing multiple bids simultaneously under strict deadlines.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and experience with proposal automation tools or CRM systems.
• Ability to engage with technical SMEs and leadership teams to translate complex solutions into client-friendly content.

Preferred Qualifications

• Experience writing proposals for state agencies in Texas, California, New York, or other major states.
• Knowledge of IT domains (cloud, AI/ML, data analytics, ERP, enterprise software) and staff augmentation models.
• Certification(s) in APMP, Shipley, or Proposal Management methodologies.
• Familiarity with international bidding processes is a plus.

Core Competencies
Proposal Writing & Bid Management (State & Federal Government)
Capture Management & Competitive Analysis
Government Contracting, Procurement & Compliance
Business Analysis & Process Improvement
Team Collaboration, Mentorship & Training

Why Join Us?
This is an exciting opportunity to play a strategic role in securing high-value government contracts that drive growth. You’ll work in a dynamic, collaborative environment where your expertise in proposals and government contracting directly impacts organizational success.

Job Type: Full-time

Pay: ₹30,000.00 - ₹40,000.00 per month