Bilingual Administrative and Billing Assistant

Professional Summary
Detail-oriented and bilingual administrative professional with experience in billing, documentation management, accounting support, and customs-related processes. Skilled in organization, communication, and maintaining accurate financial and administrative records in fast-paced office environments.

Responsibilities:

• Prepare, organize, and maintain physical and electronic files, including invoices, receipts, backups, warehouse shipment reports, and other administrative documentation.
• Generate invoices and ensure timely delivery to clients.
• Review customs procedure reports against physical documentation to identify discrepancies and communicate corrections to the documentation team.
• Upload billing information into the VIT system and send daily billing updates to the accounting department via email.
• Support the accounting process by organizing and recording invoices received for payment.
• Assist with the preparation and distribution of customer account statements.
• Help maintain and update billing balances and financial records.
• Prepare special accounting and administrative reports as requested by management.
• Prepare and print NOM compliance labels and coordinate delivery to Mexican customs verification agencies when required.
• Provide additional administrative and operational support to help achieve company objectives.

Qualifications:

• 6 months to 1 year of experience as an Administrative Assistant or in a similar role.
• Bilingual: English and Spanish.
• Strong organizational and multitasking skills with the ability to meet deadlines.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and email management.
• Excellent written and verbal communication skills.
• High attention to detail with strong problem-solving abilities.
• Ability to accurately process and transcribe documents.
• Experience with QuickBooks or other accounting software is a plus.

Location:
12220 Paseo del Este suite 200, El Paso, Tx, 79928.

Job Type: Full-time

Pay: From $12.00 per hour

Benefits:

• Flexible schedule

Work Location: In person