Bilingual Administrative Assistant

• Manage complex calendars for C-suite, including scheduling meetings, prioritizing appointments, and resolving scheduling conflicts.
• Coordinate internal and external meetings, including preparing agendas, materials, and follow-up action items.
• Screen and prioritize incoming communications, including emails, phone calls, and requests for meetings.
• Draft, edit, and format professional correspondence, reports, and presentations on behalf of executives.

• Organize and maintain files, records, and documentation, ensuring accuracy and confidentiality.
• Coordinate travel arrangements, including flights, accommodation, and itineraries.
• Process expense reports and maintain supporting documentation in accordance with company policies.
• Support planning and logistics for meetings, events, and company initiatives.

• Assist in coordinating communication between executive leadership and operational teams, including warehouse, production, and procurement.
• Track key action items, deadlines, and follow-ups to support operational execution.
• Prepare basic reports, summaries, and data tracking documents as requested.

• Serve as a primary point of contact for executives, candidates, employees, and internal/external stakeholders, ensuring clear, timely, and professional communication.
• Facilitate coordination across departments to support alignment and execution of priorities, respond to candidate inquiries regarding the application and interview process, and assist employees with routine questions by directing them to appropriate resources.
• Maintain a high level of professionalism and discretion when handling sensitive information.

• High school diploma or equivalent required
• Associate’s or Bachelor’s degree in Business Administration or related field preferred

• 2–5 years of administrative or executive support experience
• Bilingual in English and Spanish required, with the ability to communicate effectively

• Experience supporting senior leadership (CEO, EVP, or similar level) preferred
• Experience in a Consumer-Packaged Goods (CPG), food manufacturing, or operations-driven environment is a plus

Technical Skills:

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Experience with calendar management and scheduling tools
• Strong organizational and time management skills
• Excellent written and verbal communication skills

• Executive-level impact.
• National distribution footprint.
• Growth-focused, entrepreneurial environment.
• Opportunity to build and transform quality culture company-wide.
• Health insurance.
• Paid time off.