Bilingual HR Assistant

Human Resources Assistant

Organization Name: MaxPax 1140, LLC
Hiring Manager Job Title: Human Resources Manager
Job Function: HR administration and support
Employment Status: Full-time Regular
Primary Location: Hickory, NC

Pay Rate: $16.00 / hr plus opportunity for additional $1/hr for perfect attendance

Hours: Monday - Friday, 8-hours to assist evening shift with HR-related tasks, days will be discussed during interview

Summary:

The Human Resources Assistant position assists in the completion of routine Human Resources tasks The HR Assistant is responsible for assisting the company with all aspects of recruitment and onboarding, entering new hire information, time and attendance verification, file management, policy enforcement, and HR-related Spanish translations. You will have direct contact with the HR Manager, General Manager and all levels of company employees daily and must possess the utmost level of confidentiality.

Bilingual in Spanish is required.

No previous HR experience needed. Willing to train for candidates with the skillset to succeed in this role. This is a great opportunity to get into the HR field!

Education:

HS Diploma, GED, or international equivalent

Willingness to obtain specific job-related certifications

Knowledge:

English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

Spanish Language - Knowledge of the structure and content of the Spanish language including the meaning and spelling of words, rules of composition, and grammar.

Skills:

Basic Skills

• Active Learning- Understanding the implications of new information for both current and future problem-solving and decision-making.
• Active Listening- Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Critical Thinking- Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Learning Strategies- Selecting and using training/instructional methods and procedures appropriate for the situation when learning or teaching new things.
• Reading Comprehension- Understanding written sentences and paragraphs in work related documents.
• Speaking- Talking to others to convey information effectively.
• Writing- Communicating effectively in writing as appropriate for the needs of the audience.

Social Skills

• Coordination- Adjusting actions in relation to others' actions.
• Instructing- Teaching others how to do something.
• Negotiation- Bringing others together and trying to reconcile differences.
• Service Orientation- Actively looking for ways to help people.
• Social Perceptiveness- Being aware of others' reactions and understanding why they react as they do.

Resource Management Skills

• Management of Personnel Resources - Motivating, developing, and directing people as they work, identifying the best people for the job.
• Time Management - Managing one's own time and the time of others.

Technological Literacy Skills

• Usage of Various Communication Software – Knowledge of software used to communicate through messages and email
• Data Entry - Accurately input data from paper forms to electronic records
• Basic Computer Usage – Understanding of how to navigate web browsers and operating systems, as well as basic keyboarding skills

Work Context:

Communication - Continuous communication between all employee levels and departments. You must be discreet and uphold confidentiality.

Role Relationships - Develops and maintains strong employee relationships through objective and consistent interactions.

Conflictual Contact - You will be directly involved with conflict in the workplace, including disagreements or behavior that disrupts the flow of work, prevents collaboration, or stifles a positive work environment.

Work Setting - This job operates in a professional office environment and active production floor. The employee is occasionally exposed to fumes or airborne articles. Allergens are present. The noise level in the production environment is usually high.

Pace and Scheduling - This job operates in a fast-paced, deadline orientated environment.

Primary Job Duties:

• Assist with the recruitment and retention of staff across multiple disciplines within the facility
• Complete all onboarding steps including New Hire Orientation, completion of employment verification and tax forms, granting building access, enrolling new hires on the time clock, and entering new hire information in the HCM system
• Maintain filing system, including auditing files to ensure compliance with all local, state and federal laws
• Maintain employee attendance records in HCM system
• Assist with Spanish translation during all company meetings
• Interpret and explain company human resources policies and procedures
• Occasionally assist with Spanish translation during employee relations meetings that may include issues, such as harassment or discrimination allegations, work complaints, or other employee concerns.
• Assist with enforcement of safety and company policies, GMP's and legal regulations.
• Assist with the Open Enrollment process
• Maintain current knowledge of Equal Employment Opportunity (EEO) and affirmative action guidelines and laws, such as the Americans with Disabilities Act (ADA).
• Assist with Spanish translation during stay and exit interviews and ensure that necessary employment termination paperwork and steps are completed.
• Other duties as assigned.

Tools and Technology:

Tools

• Laptop
• Laser scanners and printers
• Biometric time clock and door access

Technology

• Microsoft Office Suite
• UKG Ready

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

Job Type: Full-time

Pay: $16.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Language:

• Spanish (Required)
• English (Required)

Ability to Commute:

• Hickory, NC 28602 (Preferred)

Work Location: In person