Bilingual Office Assistant / Noon Duty Assistant

Job Summary
Under the direction of a Principal, performs a variety of clerical duties in support of an assigned school office; greets and assists students, parents and visitors; assists in assuring smooth and efficient office operations.

TYPICAL DUTIES:

● Performs a variety of clerical duties in support of school office operations; answers phones and greets visitors; takes and relays messages; opens, sorts, and routes mail and other communications

● Prepares routine correspondence; types letters, reports, and other materials from drafts or oral instructions; proofreads and verifies accuracy and completeness of documents

● Participates in various attendance-related duties as assigned; contacts parents and guardians to verify absences; prepares and maintains attendance and absence reports and lists according to established procedures; issues readmit slips to students

● Provides outreach to parents/guardians of students identified as being chronically absent to provide academic and community resources

● Translates all parent communication as directed

● Serves as interpreter between parents and district organizations such as Cardiff SEA, School Site Council, and District English Language Advisory Committee and to school psychologist, speech therapist, and parent/teachers during parent conference week as assigned

● Provides school-related information to students, parents, staff, and the public; explains and enforces District and school policies and procedures; maintains confidentiality of materials and information

● Assists in the administration of home language survey

● Participates in student registration activities; assists parents with proper completion of forms;

● Inventories and orders office, classroom and school supplies, materials and equipment as assigned

● Inputs and updates data on a computer and generates lists and reports as required;

● Assists Health Office Assistant with administration of routine first aid to students and staff; dispenses medication according to physician instructions and District policy; notifies parents of ill or injured students as needed

● Provides outreach regarding various programs for specialized student groups as needed

● Operates a variety of office equipment including a copier, scanner, computer, and assigned software and applications

● Works under the direction of the site principal to update, complete, and monitor required documentation for EL students

● Works under the direction of the site principal and ELPAC Coordinator to act as a site ELPAC Examiner and fulfill the required duties of this position

● Other duties as assigned

Skills

• Bilingual fluency in English and another language to facilitate effective communication with diverse populations
• Strong computer literacy including proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications
• Experience with office management tasks such as data entry, filing, and calendar coordination
• Excellent customer service skills with professional phone etiquette and multi-line phone system handling
• Familiarity with clerical tasks like proofreading, document formatting, and record keeping
• Knowledge of office equipment operation including photocopiers, scanners, and fax machines
• Strong organizational skills with the ability to prioritize tasks efficiently and manage time effectively
• Previous experience as a receptionist or administrative assistant in medical or dental settings is a plus
• Ability to handle confidential information discreetly while maintaining accuracy in data entry and bookkeeping tasks

Join us in creating a welcoming environment where efficiency meets friendliness! This role is perfect for motivated individuals eager to develop their administrative skills while making a positive impact every day.

EMPLOYMENT STANDARDS:

Knowledge of:

● Modern office practices, procedures, and equipment

● Operation of a computer and assigned software

● Record-keeping techniques

● Telephone techniques and etiquette

● Correct English and Spanish usage, grammar, spelling, punctuation, and vocabulary

● Oral and written communication skills

● Interpersonal skills using tact, patience, and courtesy

● Basic arithmetic

● Basic first aid Ability to:

● Perform a variety of clerical duties in support of assigned school office

● Understand and follow oral and written directions

● Communicate effectively with students, parents, staff and administration

● Translate and interpret from English to Spanish and from Spanish to English concisely and accurately

● Learn, interpret and explain rules, regulations, policies, and procedures

● Maintain records and prepare reports

● Type 45 words per minute from clear copy

● Establish and maintain cooperative and effective working relationships with others

● Add, subtract, multiply, and divide quickly and accurately

● Meet schedules and timelines

● Prioritize and schedule work

● Operate a computer and assigned software, and a variety of office machines

● Complete work with many interruptions

● Compose correspondence independently

● Work collaboratively in a team environment

Job Type: Part-time

Pay: $22.80 - $29.08 per hour

Expected hours: 21.75 per week

Benefits:

• Employee assistance program
• Paid time off
• Parental leave

Work Location: In person