BILINGUAL Secretary/Administrative Assistant

Job Summary

MUST SPEAK SPANISH AND ENGLISH
We are seeking a dynamic and bilingual Secretary/Administrative Assistant to join our team! This energetic role is vital in ensuring smooth office operations, providing exceptional customer support, and maintaining organized workflows. The ideal candidate will be proactive, highly organized, and fluent in both English and Spanish (or other relevant languages), ready to handle a variety of administrative tasks with enthusiasm. Your positive attitude and strong communication skills will help foster an efficient and welcoming environment for clients, visitors, and team members alike.

Duties

• Manage front desk responsibilities, greeting visitors warmly and professionally while maintaining a positive first impression.
• Operate multi-line phone systems efficiently, directing calls accurately and courteously.
• Handle data entry, filing, and document proofreading to ensure accuracy and organization across all administrative files.
• Schedule appointments, manage calendars, and coordinate meetings using Microsoft Office and Google Workspace tools.
• Perform bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and basic financial record keeping.
• Provide excellent customer service by responding promptly to inquiries via phone or email and supporting client needs.
• Assist with office management duties such as supply ordering, maintaining office equipment, and organizing workspace for optimal productivity.
• Support personal assistant functions when needed, including travel arrangements or special project coordination.

Qualifications

• Proven experience in office administration or clerical roles with a strong background in office management.
• Bilingual fluency in English and Spanish is required for effective communication with diverse clients and team members.
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and computer literacy skills.
• Experience with QuickBooks or similar bookkeeping software is highly desirable.
• Excellent organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment.
• Strong phone etiquette, customer service skills, and professional demeanor are essential.
• Ability to perform data entry accurately with good typing speed; attention to detail is critical.
• Previous experience at a front desk or in office support roles will be advantageous.
• Knowledge of multi-line phone systems, filing systems, and general office procedures is preferred. Join us in this vibrant role where your organizational talents and bilingual abilities will make a meaningful impact! We value energetic professionals committed to excellence in administrative support while fostering a friendly and efficient workplace environment.

Pay: From $19.00 per hour

Work Location: In person