Bilingual Staff Accountant & Administration Specialist

BILINGUAL STAFF ACCOUNTANT & ADMINISTRATION SPECIALIST

Coffee Roasting Manufacturer | Edison, NJ (On-Site) | Full-Time

Salary Range: $70,000 – $90,000 annually, commensurate with experience

About the Role

We are a growing coffee roasting manufacturer seeking a skilled and Bilingual Staff Accountant & Administration Specialist to join our team in Edison, NJ. This is a multifaceted role for a detail-oriented professional who can execute core accounting functions while also supporting HR, office management, and cross-functional coordination. The right candidate will bring solid accounting experience, strong organizational skills, and the ability to communicate fluently in both English and Spanish.

Key Responsibilities

Accounting & Financial Management

• Prepare and review journal entries, account reconciliations, and month-end close processes
• Manage accounts payable, accounts receivable, and general ledger activities
• Manages the end-to-end purchase order process, including creation, approval routing, vendor coordination, and three-way matching against invoices and receiving documents
• Assist with budgeting, forecasting, and variance analysis
• Support inventory and cost accounting, including tracking production costs, labor, and overhead allocations

Contract & Compliance Management

• Review, track, and manage customer and vendor contracts to ensure compliance with financial terms, pricing, and deliverables
• Monitor contract renewals, pricing adjustments, and performance obligations
• Work closely with operations and sales to ensure financial and contractual obligations are aligned
• Maintain organized digital and physical contract documentation
• Provide reports and insights to management regarding contract performance and financial impact

Process Improvement & Systems

• Implement and maintain accounting best practices and internal controls
• Identify opportunities to streamline workflows and automate financial reporting
• Support ERP or accounting system improvements and integrations
• Assist in developing and implementing standard operating procedures for all processes

Staffing & HR Support

• Coordinate staffing needs in collaboration with management
• Conduct new hire discussions, onboarding, and paperwork completion
• Maintain employee records and assist with HR-related tasks including attendance tracking, documentation, and compliance
• Support employee communications in both English and Spanish

Office & Supply Management

• Monitor and manage inventory of office and warehouse supplies
• Place orders and maintain vendor relationships as needed
• Ensure the office and administrative areas are organized and fully stocked

Team Coordination & Communication

• Coordinate and schedule team meetings, training, and company events
• Prepare meeting materials and track action items when needed
• Foster clear communication across teams and departments

Qualifications

• Bilingual in English and Spanish required
• Bachelor’s degree is required, preferrable in Accounting or Finance
• 5+ years of accounting experience; manufacturing or production environment strongly preferred
• Strong understanding of GAAP, accrual accounting, and cost accounting principles
• Experience managing customer or vendor contracts is a plus
• Proficient in modular accounting software; NetSuite experience strongly preferred
• Advanced Excel skills required
• Comfortable embracing new technologies, including AI tools, to drive process improvements and operational efficiency; hands-on experience a plus but not required
• Coffee, food manufacturing, or CPG industry experience is a plus

Compensation & Benefits

· Competitive salary to commensurate with experience

· Discretionary performance bonus opportunity

· Benefits package (Health, dental, vision, PTO, holidays)

· Opportunities for growth within the organization

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status.

Pay: $70,000.00 - $90,000.00 per year

Language:

• Spanish (Required)

Work Location: In person