Billing & Accounts Officer (UAE & Canada) - Contract

Billing & Accounts Officer (UAE & Canada)

Company: Zenduit Corporation

Location: Karachi, Pakistan (Initial Remote Role – Future In-Office)

Employment Type: 6-Month Contract (Maternity Leave Backfill) with Potential for Full-Time Conversion

About Zenduit Corporation

Zenduit Corporation is a global technology company providing connected mobility, telematics, and IoT solutions for fleets and enterprises. The company delivers SaaS platforms and hardware solutions that help organizations manage vehicles, assets, and operations across multiple regions including North America and the Middle East.

This role is a backfill for an existing employee who will be going on maternity leave . The position will begin as a six-month contract . Based on business needs and performance, there is a possibility of transitioning into a full-time role after the contract period .

The role will initially be remote , but the long-term plan is to establish a Karachi office , at which point this position is expected to transition into a full-time in-office role . Candidates who are already based in Karachi or willing to relocate to Karachi in the future will be considered an asset .

Role Overview

The Billing & Accounts Officer will support financial operations across UAE and Canadian entities , assisting with billing, accounts payable, bookkeeping, vendor coordination, and operational finance processes. The role requires strong attention to detail, the ability to manage multiple entities across time zones, and comfort working with financial systems and large datasets.

Key Responsibilities UAE Entity (5 hours daily)Billing & Collections

• Issue invoices in Zoho Books

• Follow up on overdue accounts via email and phone

• Collect payments and update records

• Verify subscription billing accuracy

Financial Operations

• Complete weekly bank reconciliations

• Verify vendor bills for compliance

• Handle VAT calculations and returns

• Coordinate account transfers between entities during restructuring

Operations Support

• Track installer jobs and mileage

• Create purchase orders

• Process hardware paperwork

• Follow up with vendors on orders

• Support inventory management and logistics coordination

Canadian Entities (3 hours daily)Accounts Payable Management

• Process vendor invoices and verify accuracy against purchase orders and receipts

• Schedule and execute payment runs

• Maintain vendor relationships and resolve payment inquiries

• Ensure timely payment processing to optimize cash flow and capture early payment discounts

• Track and reconcile AP aging reports

Bookkeeping & Financial Records

• Maintain accurate general ledger entries for accounts payable and billing transactions

• Perform account reconciliations to ensure data accuracy

• Support monthly and year-end closing processes

• Prepare journal entries for accruals, prepayments, and adjustments

• Ensure compliance with Canadian accounting standards

Cross-Functional Coordination

• Process hardware invoices and coordinate with procurement team

• Support billing team with invoice queries and documentation

• Contribute to process improvements and automation initiatives

• Handle intercompany transactions and reconciliations between Canadian entities

• Assist with financial reporting and data analysis as needed

Skills & Qualifications

• 3–5 years of prior experience in roles such as Accounts Payable Specialist, Billing Specialist, Bookkeeper, Finance Associate, or related

• Advanced Excel proficiency with large datasets (10,000+ rows)

• Strong understanding of bank reconciliation and vendor invoice verification

• Experience with accounts payable cycles, including three-way matching and payment processing

• Solid bookkeeping fundamentals including journal entries and account reconciliations

• Experience with recurring billing systems and subscription-based models

• Excellent English communication skills for phone calls and vendor/customer interactions

• Strong organizational skills with the ability to manage multiple priorities

• Self-starter mentality with ability to take ownership and work independently

• Strong attention to detail across multiple entities and time zones

• Technology proficient with the ability to learn new systems quickly

• Ability to coordinate effectively with cross-border teams

Bonus if you also have

• Knowledge of UAE VAT regulations and international billing practices

• Experience in B2B SaaS, telematics, fleet management, or IoT platforms

• Bilingual capabilities in Arabic-English or knowledge of Hindi/Urdu

• Experience with hardware invoicing and logistics / inventory management

• Knowledge of BI analytical tools such as Power BI or Looker Studio

• Experience with AI tools for finance automation

• ACCA certification or progress toward a professional accounting designation

• • Familiarity with our tools: Zoho One (Zoho CRM, Books, Expense, Inventory) and custom portals