Billing & Accounts Receivable Assistant

About the Role

The Billing & AR Assistant is a key member of the accounting team, responsible for ensuring the accurate and timely processing of customer invoices and the collection of outstanding payments. This role requires a detail-oriented professional who can manage complex construction billing requirements while maintaining professional relationships with both internal project managers and external clients.

Key Responsibilities

• Billing & Invoicing: Prepare and distribute accurate monthly billings, including progress billings.
• Payment Processing: Post daily cash receipts, including checks, ACH, and wire transfers, ensuring all payments are applied to the correct accounts.
• Collections Management: Monitor aging reports and conduct proactive outreach to customers regarding past-due balances.
• Lien Waivers: Prepare, track, and manage partial and final lien waivers for subcontractors and owners as required by contract.
• Account Reconciliation: Research and resolve any billing discrepancies or payment shortfalls by collaborating with Project Managers and the Accounting Team Leads.

Required Qualifications

• Experience: 1+ years of experience in Accounts Receivable or General Accounting, preferably within the construction or trades industry.
• Technical Skills: Proficiency in Microsoft Excel and experience with construction management software. Familiarity with AS400 a plus!
• Communication: Strong interpersonal skills with the ability to navigate difficult collection conversations with "The P&J Way" (professionalism and integrity).
• Education: Associate’s degree in Accounting, Business, or a related field; or equivalent professional experience.

Preferred Skills

• Precision: High level of accuracy in data entry and financial reporting.
• Problem Solving: Ability to untangle complex billing issues across multi-phase projects.
• Organization: Excellence in managing deadlines, especially during high-volume month-end closing periods.

Compensation & Benefits

• Salary range: $20 - $23 / hour
• Full benefits package, including:
• Health, dental, and vision insurance with generous employer contribution
• HSA contribution
• Employer-paid life insurance
• 401(k) plan with company match
• Profit-sharing plan
• Paid time off (PTO), holidays, and sick time

About Postler & Jaeckle Corp.

At Postler & Jaeckle, we’re more than a mechanical services provider—we’re a team committed to excellence, integrity, and innovation. Founded in 1964, our continued success is built on delivering exceptional results and fostering strong, long-lasting relationships with our clients and each other.

We take pride in our values:

• Leadership by Example: We model the accountability and work ethic we expect in others.
• Innovation: We seek new and better ways to improve systems, solve problems, and serve customers.
• Full Commitment: We go all-in on every task, no matter the challenge.
• Unwavering Integrity: We do the right thing, always, building trust with every decision.
• Balanced Excellence: We believe success should be both results-driven and rewarding.

Our culture is one of mutual respect, creativity, and high performance. We foster a lively, inclusive work environment where collaboration and camaraderie thrive. When you join Postler & Jaeckle, you join a company that values your growth, encourages your ideas, and gives you the tools to build a meaningful career.

Why Join Us?

You’ll work alongside top industry talent and have a direct impact on the customer experience in a high-performing accounting department. With opportunities for growth, ongoing learning, and a collaborative culture, Postler & Jaeckle is a place where you can thrive professionally while helping us maintain our reputation for excellence.

Equal Opportunity Employer

Postler & Jaeckle Corp. is an Equal Opportunity Employer. We do not discriminate based on race, religion, gender, sexual orientation, national origin, disability, or veteran status. All qualified applicants are encouraged to apply.

Pay: $20.00 - $23.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Opportunities for advancement
• Paid sick time
• Paid time off
• Professional development assistance
• Profit sharing
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person