Billing / Accounts Specialist – SKYFY TECHNICA

SKYFY TECHNICA is hiring a Billing / Accounts Specialist with serious SaaS billing experience and strong accounting skills. You’ll manage invoicing, recurring billing cycles, adjustments, payment tracking, and light collections—all while navigating multiple platforms with accuracy and confidence. This is a high-accountability role for someone who enjoys structured processes, clean books, and making sure every invoice lands where it should.

If you excel in multi-system environments, communicate clearly, and have the assertiveness to keep accounts current without turning into a cartoon debt collector, you’ll thrive here.

Full Job Description

Responsibilities

Billing & Invoicing

• Prepare and send precise invoices for recurring services, project-based work, and product sales.
• Manage SaaS billing cycles, subscription charges, licensing changes, and usage-based billing.
• Maintain billing calendars and ensure contract terms translate correctly into live invoices.
• Reconcile billables against service records, time entries, and CRM data.
• Identify and resolve discrepancies immediately.

Accounts Receivable & Collections

• Monitor aging reports and proactively follow up on outstanding balances.
• Conduct professional, assertive outreach via email and phone—clear, firm, but never abrasive.
• Track payment commitments and document every step accurately.
• Escalate problematic accounts appropriately while balancing customer relationships.

Financial Administration

• Coordinate closely with leadership, project managers, and technical teams to verify billable work.
• Prepare monthly reconciliation reports, summaries, and supporting documentation.
• Assist with month-end processes and AR accuracy.

Required Software & Systems Experience

Candidates must have strong, hands-on proficiency across multiple platforms:

Core Requirements

• QuickBooks: invoicing, reconciliation, reporting (high proficiency required).
• SaaS Billing Systems: subscription management, renewals, proration, seat/usage-based billing (mandatory).
• CRM / PSA Platforms: reviewing time entries, validating billables, pulling customer data.

Additional Expectations

• Ability to operate in multi-platform environments with accuracy and consistency.
• Experience maintaining clean, structured financial data across multiple systems and integrations.
• Ability to adapt quickly to new tools and workflows.

If hopping between systems is “another Tuesday” for you, you’re the right fit.

Qualifications

• Experience in billing, AR, or accounting operations.
• Preferred: SaaS billing experience + QuickBooks proficiency.
• Strong understanding of accounting fundamentals.
• Clear, concise communication - confident and assertive.
• Highly organized, consistent, and detail-oriented.
• Disciplined work style with strong follow-through.
• Team player who collaborates seamlessly across departments.
• Comfortable maintaining firm boundaries on payment terms.

Ideal Candidate Profile

• You like numbers neat, invoices accurate, and documentation spotless.
• You’re assertive, structured, and not shy about following up when payments go dark.
• You thrive in organized workflows and multi-system environments.
• You’re good at spotting inconsistencies - bonus points if they bother you on a moral level.
• You communicate clearly, ask the right questions, and enjoy solving billing puzzles.

Required Application Questions

Applicants must answer these to be considered:

• List all software, accounting, CRM, PSA, and billing platforms you have experience with.

Rate each from 1-5:

• 1 = limited knowledge
• 3 = comfortable and familiar
• 5 = highly proficient; able to configure core functions independently
• Do you have hands-on SaaS billing experience?

(Yes/No - if yes, briefly describe the platforms used.)

• What is your QuickBooks experience level? (Beginner / Intermediate / Advanced)
• Do you have professional experience handling collections or past-due outreach (Yes/No)
• Are you comfortable working across multiple software platforms daily? (Yes/No)

Job Type: Full-time

Pay: $49,540.44 - $59,661.61 per year

Benefits:

• Opportunities for advancement
• Paid sick time
• Paid time off
• Professional development assistance
• Tuition reimbursement
• Work from home

Work Location: Hybrid remote in Daytona Beach, FL 32118