Billing & AP Specialist

Billing & AP Specialist – Equipment Rental & Dealership Support

Location: Fairbanks, Alaska
Company: Airport Equipment Rentals, Inc. – John Deere Dealership
Type: Full-Time | In-Person

About Us

Airport Equipment Rentals (AER) is Alaska’s leading John Deere construction equipment dealership and rental provider, serving commercial and industrial clients statewide.

We’re a fast-paced, team-driven operation where attitude, reliability, and accountability matter. Our Fairbanks headquarters admin team works closely with rental, service, sales, and accounting to keep the entire company moving. We’re looking for someone who brings a positive, can-do mindset and thrives in a collaborative environment.

Position Summary

This role focuses on billing and accounts payable, along with administrative coordination that supports daily operations.

We are looking for a team-oriented, detail-driven professional who learns quickly, communicates clearly, and maintains a positive attitude — especially when things get busy. The right person doesn’t just complete tasks; they take ownership, ask good questions, and help the team stay organized and accurate.

What Success Looks Like in This Role

• You communicate well across departments and enjoy being part of a team
• You stay calm and organized when priorities shift
• You learn systems quickly and improve processes over time
• You follow through and take responsibility for accuracy
• You bring a professional, positive presence to the office every day

Key Responsibilities

Billing & Accounts Receivable (AR)

• Prepare and issue invoices for rentals, service work, and equipment sales
• Reconcile contracts with rental usage and off-rent timing
• Monitor A/R aging and assist with collections follow-up
• Coordinate with dispatch and service departments to ensure billing accuracy

Accounts Payable (AP)

• Enter vendor invoices, verify PO matching and approvals
• Manage payment cycles, including check runs and ACH
• Track invoice due dates and maintain vendor records
• Communicate with vendors to resolve discrepancies

Office & Administrative Support

• Perform data entry and digital recordkeeping
• Assist with purchasing and vendor coordination
• Receive and verify employee expense reports
• Support document management and office coordination
• Maintain accurate capital outflow records and internal logs

Required Qualifications

• 2+ years experience in billing, AP, or office accounting
• High school diploma or equivalent
• Proficiency in Microsoft Office, especially Excel
• Valid driver’s license
• Strong attention to detail

Most importantly:

• Positive attitude
• Team-first mindset
• Fast learner who adapts quickly
• Willingness to jump in and help where needed

Preferred Experience

• Rental, construction, or dealership industry experience
• Familiarity with lien waivers, insurance certificates, and purchase order processes

Compensation & Benefits

Pay Range: $26.00 – $30.00 per hour
Expected Hours: 40 – 50 per week

• Health, Dental, and Vision Insurance
• 401(k) with employer matching
• Paid time off and holidays

Schedule

Monday to Friday
8-hour shifts
In-person at the Fairbanks office

Job Type: Full-time

Pay: $26.00 - $30.00 per hour

Expected hours: 40 – 45 per week

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance

Ability to Commute:

• Fairbanks, AK 99701 (Required)

Work Location: In person