Billing Assistant - McDonald Automotive

Billing Assistant

McDonald Automotive Group

Who We Are:

As a family owned and operated company for over 65 years, McDonald Automotive is proud to serve Colorado with a legacy built on respect, integrity, growth, hard work, and trust. With three generations actively involved in the day-to-day operations, we prioritize relationships over transactions—with our customers, our community, and our employees.

Our motto, Doing Right Comes Naturally, reflects our commitment to doing business the right way. This holds true with how we treat our customers, our partners, and our employees. We hold ourselves to a higher standard than required, and that commitment has earned recognition from our manufacturer partners, including the Volvo Excellence Award from Volvo Cars, the Magna Society Elite Award from Audi of America, and the President’s Club Award from Mazda North American Operations. We aim to deliver the best car buying, servicing, and ownership experience in the industry.

At McDonald Automotive, we believe exceptional experiences start with exceptional people. Many of our team members have spent decades with us, growing their careers and eventually retiring as part of the McDonald legacy. We’re proud to attract driven, motivated individuals who are passionate about their work and dedicated to building lasting relationships.

About your role:

With 9 automotive brands across 13 rooftops, our centralized accounting team operates from our Volkswagen store on Broadway Avenue in Littleton, providing consistent financial oversight and operational support to every dealership in the group.

The Billing Assistant supports accurate and timely deal processing by ensuring compliance with the McDonald Automotive Retail Workflow Checklist. This role partners with store management to prepare title and trade packets, process trade payoffs, and record daily funding, so customer transactions are finalized promptly and correctly.

Essential Duties and Major Responsibilities:

• Review submitted deals for accuracy and checklist compliance
• Return incomplete deals to Finance with clear correction notes and update RTF report cards
• Prepare and deliver title and trade packets for state processing
• Process trade payoffs and ensure checks meet daily FedEx deadlines
• Record and reconcile daily lender funding
• Maintain organized deal, customer, vehicle, trade, rebate, and finance documentation
• Collaborate with sales, finance, and management teams to resolve issues and move deals forward
• Assist with other duties as assigned.

Education:

• High School diploma or equivalent is required.

Type of Experience Needed to be Successful:

• 1 - 3 years automotive accounting is preferred.
• Strong attention to detail.
• Effective communication skills.
• Beginner to immediate proficiency with Excel.
• Excellent data entry and organizational skills.
• Must be dependable, able to follow directions, and work well with others.
• Strong desire to provide a high level of customer service.

Specialized Skills:

• Strong attention to detail.
• Effective communication skills.
• Intermediate to advanced proficiency with Excel.
• Understanding of vehicle inventory accounting and schedule reconciliation is preferred.
• Excellent data entry and organizational skills.
• Must be dependable, able to follow directions, and work well with others.
• Strong desire to provide a high level of customer service.

What We Offer:

• Family Owned and Operated
• Paid Training
• Medical, Dental, and Vision Insurance
• Company Paid Basic Life Insurance
• Company Paid Accidental D&D Insurance
• 401(K) Retirement Savings Plan with generous company match
• Competitive Paid Time Off
• Career Advancement and Growth Opportunities
• Employee Assistance Program
• Employee Discounts on Parts and Services
• Employee Vehicle Purchase Programs
• Team events
• Discounted Rates at Pine Creek Golf Club in Colorado Springs and The Raven Golf Club in Silverthorne