Billing Coordinator

EasyLiving is a leading Aging Wisely company serving seniors and families throughout Pinellas, Pasco, Hillsborough, and Polk Counties. Since 1998, we have provided Home Care, Care Management, and Skilled Nursing services that help seniors remain safe, independent, and thriving at home.

We are seeking a highly organized, proactive, and detail-oriented Billing Coordinator to join our team.

This is not an entry-level billing position. We are looking for someone who takes ownership, solves problems independently, and understands the importance of accuracy, urgency, and protecting company cash flow.

Position Overview

The Billing Coordinator is responsible for managing billing, collections, payroll support, accounts receivable follow-up, Medicaid billing compliance, and financial coordination across multiple payer sources including:

• Private Pay
• Medicaid
• VA
• PACE
• Area Agency on Aging
• Long-Term Care Insurance

This role works closely with operations leadership to ensure billing accuracy, timely payroll, clean claims, and excellent financial organization.

What Success Looks Like

A top performer in this role:

• Is highly organized and detail-oriented
• Meets deadlines consistently
• Communicates clearly and professionally
• Solves problems proactively
• Keeps AR clean and follows up consistently
• Identifies billing issues before they become larger problems
• Learns systems quickly
• Protects company cash flow through timely billing and collections
• Takes ownership instead of waiting for direction

ResponsibilitiesPrivate Pay Billing

• Complete weekly billing accurately and on time
• Set up new clients in AxisCare and Google Drive
• Review payment policies and verify billing information with families
• Post payments in AxisCare and QuickBooks Online
• Follow up on outstanding invoices and collections
• Submit LTC insurance invoices and care logs
• Process trust distribution requests
• Maintain AHCA-compliant documentation

Medicaid Billing

• Review EVV approvals and denied submissions
• Reconcile Medicaid payments and billing
• Monitor authorizations and utilization
• Correct billing errors and resubmit claims
• Prepare documentation for audits
• Maintain accurate records in AxisCare and QBO

Payroll & Financial Support

• Upload payroll into ADP
• Review payroll accuracy and gross profit reporting
• Manage paperless W-2 enrollment and paycards
• Assist with AR reporting and financial reporting
• Review recurring expenses and office budgets

Administrative Support

• Organize billing records and Drive folders
• Maintain reports and spreadsheets
• Coordinate with leadership on operational and financial issues
• Support ongoing process improvement initiatives

Qualifications

• 3+ years of billing, payroll, AR, or healthcare finance experience preferred
• Home care, Medicaid, or healthcare billing experience strongly preferred
• Experience with QuickBooks Online preferred
• Experience with AxisCare, Tellus, or ADP is a plus
• Strong Microsoft Excel and Google Workspace skills
• Excellent organization and follow-through
• Ability to multitask and prioritize in a fast-paced environment
• Professional communication skills
• Ability to work independently and solve problems

Compensation & Benefits

• Competitive pay based on experience
• Paid Time Off
• Health benefits options
• Growth opportunities within a rapidly growing healthcare company
• Supportive team environment
• Opportunity to make a meaningful impact in the lives of seniors and families

Why EasyLiving?

At EasyLiving, we believe great care starts with great people and strong systems. Our mission is to help seniors Age Wisely while supporting families through every stage of the aging journey.

If you are organized, dependable, proactive, and want to grow with a company focused on excellence, we would love to hear from you.

Apply today.

Pay: $20.00 - $23.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Life insurance
• Paid sick time
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person