Billing Coordinator - Law Firm

About Hassett & George
Hassett & George is a full-service law firm with three offices in Connecticut. We have approximately 15 attorneys and 20 staff members. We provide a wide range of legal services, including litigation, family law, real estate transactions, business transactions, and estate planning and probate.

Job Overview
The Billing Coordinator is responsible for preparing, processing, and distributing monthly client invoices while ensuring accuracy and adherence to billing deadlines.

The Billing Coordinator works closely with attorneys and staff to coordinate the billing process, make billing revisions, generate final invoices, and assist with various billing-related administrative tasks. While prior legal billing experience is not required, the successful candidate must have strong attention to detail, solid organizational skills, and the ability to learn and become proficient in our billing software and processes.

This is an excellent opportunity for someone who enjoys working with numbers, managing detailed information, and following structured procedures in a professional office environment.

Key Responsibilities

• Prepare and process monthly client billing
• Generate draft invoices and distribute them to attorneys for review
• Make attorney-requested billing revisions and edits
• Generate and distribute final client invoices
• Monitor billing deadlines and ensure timely completion of monthly billing cycles
• Review invoices for accuracy and consistency
• Prepare pre-bills for attorneys to review prior to closings; generate final bills as requested
• Assist with billing inquiries from attorneys and staff
• Answer client questions regarding bills; process credit card payments
• Perform other administrative and accounting-related duties as assigned

Skills & Qualifications

• Strong basic math and numerical skills
• Excellent organizational and time-management abilities
• Strong attention to detail and accuracy
• Ability to work efficiently while meeting strict deadlines
• Ability to prioritize multiple tasks in a fast-paced environment
• Intermediate proficiency in Microsoft Excel
• Strong written and verbal communication skills
• Ability to work independently and as part of a team
• Comfortable working in a highly professional environment
• Prior billing, accounting, bookkeeping, or law firm experience is a plus, but not required

Position Details

• This is a full-time position.
• Billing Coordinator may work out of any of our Connecticut offices, which are located in Simsbury, Glastonbury, and Cheshire. Willing to entertain partial remote schedule.

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Retirement plan
• Vision insurance

Work Location: Hybrid remote in Simsbury, CT 06070