BILLING EXECUTIVE - DMS - AUTOMOBILE

1. Billing & Invoicing

• Prepare invoices for new vehicle sales, service jobs, spare parts, and accessories through the DMS system.
• Ensure the correct application of taxes, discounts, schemes, and offers as per OEM guidelines.
• Verify customer details, vehicle details, chassis & engine numbers before generating invoices.
• Reconcile billing data with daily sales reports.

2. DMS Operations

• Handle all billing entries and updates in DMS (Autosoft, Autoline, Tally-integrated DMS, or OEM-specific system).
• Maintain records of bookings, delivery orders, credit notes, and payment receipts.
• Update stock-out entries whenever a vehicle or part is billed.
• Ensure proper closure of service job cards in the DMS.

3. Documentation & Record Management

• Maintain billing files, supporting documents, and audit-ready records.
• Coordinate with the Sales/Service team to confirm required documents (ID proofs, customer declarations, finance documents).
• Ensure the accuracy of insurance, warranty, accessories, and RTO billing documents.

4. Coordination

• Liaise with the Accounts team for payment confirmation, mode of payment, and reconciliation.
• Coordinate with the Sales team for delivery readiness and final invoice approval.
• Work with the Service & Spare Parts teams to ensure timely job card billing and closure.
• Support the RTO/Finance team with required billing documents.

5. Compliance & Reporting

• Ensure billing accuracy as per dealership policies and OEM audit standards.
• Prepare daily, weekly, and monthly billing reports.
• Support internal and external audits with necessary documents.
• Report any discrepancies or errors immediately to the Billing/Accounts Manager.

Qualifications & SkillsEducation

• Graduate in B.Com, BBA, or any related field.
• Diploma in Accounting/Automobile Administration is an added advantage.

Experience

• 2–4 years of experience in billing (automobile dealership preferred).
• Experience working in DMS systems (Autosoft, Autoline, CDK, Tally-integrated DMS, etc.) is an added advantage.

Skills

• Good knowledge of GST, billing processes, and basic accounting.
• Familiarity with DMS operations and invoice generation.
• Strong attention to detail and accuracy.
• Good communication and coordination skills.
• Ability to work under pressure and meet timelines.

Job Type: Full-time

Work Location: In person