Billing & Finance Assistant

Job Title

Billing & Finance Assistant

Reports to

The Billing & Finance Assistant reports to the Chief Operating Officer.

Subordinates

This position has no subordinates.

Objectives

The billing & finance assistant is responsible for supporting our finance team with routine billing cycles and day-to-day financial operations.

FTE Status

This position is full time/1.0 FTE. Work hours will 9am-5pm CST.

Operational Duties and Responsibilities

• Manage billing cycles, ensuring accuracy and timely distribution of invoices.
• Perform daily reconciliation of books, including bank accounts and financial transactions.
• Conduct follow-ups on late payments via email or phone and maintain updated records of outstanding balances.
• Generate and maintain financial reports.
• Prepare and process check runs.
• Maintain accurate documentation and uphold data confidentiality.

Duties will remain fluid and work alterations, substitutions or additions can be made at the discretion of the Chief Operating Officer.

Education

High School diploma required.

Knowledge, Skills and Abilities

1. Previous experience in billing, bookkeeping, or accounting support REQUIRED.

2. Proficiency in QuickBooks Online Platform REQUIRED.

3. Knowledge of office manager responsibilities, systems, and procedures.

4. Proficient in MS Outlook, MS Office, MS Excel, and knowledge of QuickBooks or able and willing to learn.

5. Ability to operate and train on office machines and equipment (e.g., fax machines and printers)

6. Ability to multi-task and manage time efficiently.

7. Demonstrate strong customer service skills.

8. Ability to problem solve and have a high level of attention to detail.

Pay: $33,000.00 - $43,000.00 per year

Experience:

• QuickBooks: 1 year (Required)
• Accounting: 1 year (Required)

Work Location: Remote