Billing Specialist/Accounts Receivable

Job description
Job Summary:
The Billing Specialist is responsible for the successful processing of invoices. This will be achieved through the creation of and submission of detailed accurate invoices through various systems for various clients. The Billing Clerk will play a critical role in ensuring accuracy of invoices for proper processing, inventory tracking, collections, excellent customer service and tracking of profitability. The Billing Clerk will work cooperatively with the technicians, the sales team, the account managers and other departments to insure customer satisfaction and invoice accuracy.

Essential Duties/Responsibilities:
Responsible for complete invoice life cycle.
Insures dispatches are complete and ready for invoicing
Invoice creation and invoice submission for all accounts adhering to some account’s specific invoicing requirements, specific invoicing portals and set “NTE” (not to exceed) limits.
Creating/submitting warranty invoices
Creating/submitting invoices for equipment sales
Management of invoicing for full service/preventative maintenance accounts
Costing of invoices
Regularly auditing invoices
Accurately converting technician work orders and work notes into invoices
Collaboration with other departments to insure any issues with accounts are resolved
Customer point of contact for quotes, invoice issues or disputes insuring resolution and/or invoice resubmission
Establishment of new customer accounts, reviewing contract compliance, confirmation of all required documentation and insure customer specific rules/processes/requirements are followed for invoicing
Managing collection efforts for customer account’s invoices to insure payment in a timely manner
Researching call history to avoid duplicate invoicing
Perform other related duties as required and assigned

A typical Accounts Receivable job description should include, but not be limited to:

• Maintaining the billing system
• Generating invoices and account statements
• Performing account reconciliations
• Maintaining accounts receivable files and records
• Producing monthly financial and management reports
• Investigating and resolving any irregularities or enquiries
• Assisting in general financial management and analysis

Basic Qualifications:
Excellent oral and written communication skills
Advanced math aptitude
Detailed and accurate data entry
Experience managing and prioritizing multiple projects
Strong organizational skills
Self-sufficient and able to work with little direct supervision

Education/Experience:

2+ years of billing/invoicing experience
Computer knowledge must include: MS Office

For more info please call 510-784-1293 Ext 102.

Job Type: Full-time

Pay: $22.00-$25.00 per hour

Job Type: Full-time

Pay: $22.00 - $25.00 per hour

Experience:

• ICD-10: 1 year (Preferred)

Work Location: In person