Board of Directors Clerk

The George Washington Academy Board of Directors is looking to fill the Board Clerk position. Please see the attached Job Description for details. Interested candidates should submit a Cover Letter and a Resume. Board meetings are held on the 4th Thursday of the Month with the exceptions to avoid conflicts. All employees are required to pass a BCI background check.

Time commitment: Between 15-20 hours a month after training. Additional time must be approved by the

School Board Chair during the busy months of July through November.

ROLE AND RESPONSIBILITIES MAY INCLUDE, BUT ARE NOT LIMITED TO:

1. Managing GWA Sponsorships

● Create new sponsorship application forms and letters for the 2026–2027 year.

● Initiate contact with potential sponsors each June; negotiate and manage sponsorships throughout the year.

● Manage banner design, ordering, and placement.

● Manage donor plaques.

● Manage the ordering of GWA Spirit T-shirts.

● Act as the liaison between sponsors and event leadership for Fall Fest participation, including advance coordination and sponsor

support on the day of the event.

● Create and coordinate the delivery of handwritten thank-you cards and/or gifts to each sponsor.

2. Board Meeting Preparation

● Post notices of Board Meetings on the Public Notice Website.

● Prepare Board Meeting Agenda and Board Packet and approve with the Board Chair.

● Email Agenda and Board Packets out to Board Members, Director and Teacher Reps the Monday before Board Meeting.

3. Attend All Board Meetings

● Prepare the meeting room with the Public Meeting Sign-up Sheet, Agendas and Handouts, as directed by the Board Chair.

● Bring recording device(s).

● Take notes during the meeting.

● Keep a copy of any handouts passed out to the board.

4. Post-Meeting Responsibilities

● Review minutes with the Board Chair.

● Post minutes and recording on the Public Notice Website within 3 business days of the board meeting.

● Ensure the posting of pending minutes and recording on George Washington Academy’s website within 3 business days of the

board meeting.

5. Maintain Records

● Keep a copy of meeting recordings.

● Keep records of the meeting agendas, minutes, and handouts.

● Maintain copies of Board Member Conflict of Interest Forms.

● Maintain a record of training the board has participated in.

● Maintain the audio recording of each meeting.

● Maintain accurate, up-to-date records of annual PTO financial reports ( monthly or quarterly) using accounting software or

spreadsheets.

6. Annual Items

● Maintain Board Meeting Schedule, ensure that info is updated on the school website.

● Participate in an Annual Board Retreat.

● Ensure adherence to IRS regulations for nonprofits, file required tax form, (e.g. IRS Form 990 EZ)

QUALIFICATIONS AND EDUCATION REQUIREMENTS

High School Graduate, preferably a minimum of an Associate's Degree. Bookkeeping experience required.

PREFERRED SKILLS

Previous Board Experience, ability to use Microsoft Word, familiar with the Utah Public Notice Website, understand Utah Open and Public Meetings Act, have a working knowledge of Robert’s Rules of Order, previous experience in sponsorship coordination or related roles preferred, bookkeeping, strong organizational and time-management skills, excellent communication and interpersonal abilities, proficiency in spreadsheet software for tracking and reference (Excel/Google Sheets), financial software (e.g., QuickBooks), the ability to work independently and collaboratively.

THE POSITION WILL REPORT DIRECTLY TO THE CHAIR OF THE BOARD OF DIRECTORS.

Job Type: Part-time

Pay: $22.00 per hour

Work Location: Hybrid remote in Saint George, UT 84790