Bookkeeper

Position: Bookkeeper
Classification: Non-Exempt (eligible for overtime)
Full-Time (40 hours a week)
Reports to: Controller
Location: Atlanta, Georgia (Buckhead)

About the Company

The company is a mid-sized, well-established law firm committed to providing exceptional legal services to our clients. We foster a collaborative and supportive work environment, valuing the contributions of each team member.

Position Summary

The Bookkeeper plays a key role in the day-to-day financial operations of the firm, ensuring that financial transactions are recorded accurately, timely, and in accordance with firm policies and accounting standards. This position is responsible for maintaining financial records, processing routine accounting transactions, assisting with account reconciliations, and supporting the Controller with general accounting functions. The ideal candidate is detail-oriented, dependable, and comfortable working in a fast-paced law firm environment. Knowledge of Elite 3E is highly desired.

Key Responsibilities

General Bookkeeping & Accounting Operations:

• Record daily financial transactions accurately, including accounts payable, accounts receivable, cash receipts, journal entries, and other routine accounting activity.
• Maintain and update general ledger records to ensure accuracy and completeness.
• Process vendor invoices and employee reimbursements in accordance with firm policies.
• Assist with recording client payments, reconciling unapplied cash, and ensuring transactions are posted correctly.
• Monitor outstanding items and help resolve discrepancies in a timely manner.
• Support accurate coding of transactions to the appropriate general ledger accounts and cost centers.
• Maintain organized financial records and supporting documentation.

Reconciliations & Financial Accuracy:

• Perform bank and credit card reconciliations regularly and investigate discrepancies.
• Assist with reconciliation of balance sheet accounts and other general ledger accounts as assigned.
• Review financial data for completeness and accuracy, identifying and escalating issues as needed.
• Help ensure that month-end and year-end close support tasks are completed timely and accurately.

Accounts Payable & Vendor Support:

• Process accounts payable transactions, including invoice entry, payment preparation, and payment tracking.
• Communicate with vendors regarding invoices, payment status, and account questions.
• Maintain vendor files and supporting documentation.
• Assist in monitoring recurring expenses, prepaid items, and other scheduled payments.

Billing & Payment Support:

• Assist with recording and tracking incoming payments and applying them appropriately.
• Support billing and finance staff with payment research, transaction corrections, and account reconciliation.
• Help investigate misapplied payments, duplicate entries, and other accounting discrepancies.

Reporting & System Utilization:

• Prepare routine reports and spreadsheets for the Controller and finance team.
• Use accounting and billing systems to input, review, and retrieve financial information.
• Proficiently utilize the firm’s financial and billing software; knowledge of Elite 3E is highly desired.
• Use Microsoft Excel effectively for reconciliations, analysis, and reporting.

Collaboration & Administrative Support:

• Work closely with the Controller and finance team to support efficient department operations.
• Respond professionally and promptly to internal questions regarding financial transactions and payment activity.
• Assist with special projects, clean-up efforts, and process improvement initiatives as assigned.
• Maintain confidentiality and discretion in handling sensitive financial information.

Qualifications

• Associate’s or Bachelor’s degree in Accounting or a related field preferred. Relevant experience will be considered in lieu of a degree.
• Minimum of 3–5 years of bookkeeping or accounting support experience, preferably in a law firm or professional services environment.
• Solid understanding of bookkeeping principles, general ledger activity, reconciliations, and accounts payable/accounts receivable processes.
• Knowledge of Elite 3E is highly desired.
• Strong proficiency in Microsoft Excel and other MS Office applications.
• Ability to identify, research, and resolve discrepancies with strong attention to detail.
• Strong organizational skills and ability to manage multiple priorities and deadlines.
• Excellent verbal and written communication skills.
• Ability to work independently, take initiative, and follow through reliably.
• High degree of integrity, professionalism, and discretion with confidential financial information.

Work Schedule

Mondays through Fridays
Following 60-day introductory period, employee permitted to work from home one (1) day per week so long as employee is meeting all performance expectations.

Benefits

• Long-Term Disability Insurance paid by company;
• Short-Term Disability Insurance paid by company;
• Participation in company’s 401k plan, with 3 percent company contribution;
• $25,000 Life Insurance Policy, payable to your chosen beneficiary;
• Health, vision, and dental insurance coverage subject to a monthly employee self-pay of premium;
• 20 days of paid time off per calendar year (pro-rated in first year based on start date);
• Nine (9) paid holidays;
• Free parking

Note

This job description is intended to provide a general overview of the responsibilities and qualifications for this position. It is not intended to be an exhaustive list of all duties and responsibilities. The company reserves the right to modify this job description as needed.

Job Type: Full-time

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Experience:

• Bookkeeping: 2 years (Preferred)

Ability to Commute:

• Atlanta, GA 30305 (Preferred)

Work Location: In person