Bookkeeper

Bookkeeper & Executive Assistant

The Brokerage A Real Estate Company | Coral Gables, Florida

Company Overview

At The Brokerage A Real Estate Company, we deliver a white-glove real estate experience defined by sophistication, precision, and exceptional service. Rooted in Coral Gables, our firm blends market expertise with elevated client care, innovative systems, and a culture of excellence.

We are committed to supporting both our clients and our agents with seamless operations, refined processes, and the highest standards of professionalism.

Position Overview

We are seeking a highly organized, detail-oriented Bookkeeper & Executive Assistant to support the financial and operational backbone of our brokerage. This dual-role position requires discretion, efficiency, and a proactive mindset.

You will play a critical role in maintaining financial integrity, processing commissions, and supporting executive leadership in daily operations, ensuring our firm continues to operate at a luxury, white-glove standard.

Key ResponsibilitiesFinancial & Bookkeeping Duties

• Maintain accurate, up-to-date financial records using accounting platforms such as QuickBooks.
• Manage accounts payable and accounts receivable with precision and timeliness
• Perform bank reconciliations, general ledger management, and balance sheet reconciliations
• Prepare and record journal entries in accordance with GAAP standards
• Assist with financial reporting, budgeting, and account analysis
• Support tax preparation and compliance requirements
• Ensure all financial records meet regulatory and brokerage compliance standards

Commission & Real Estate Accounting

• Process and track realtor commissions from contract to disbursement
• Maintain accurate commission records, disbursement authorizations, and transaction files
• Ensure all data related to closings, commissions, and agent payments is complete, organized, and compliant
• Coordinate with title companies, agents, and the compliance department to confirm accuracy of financial details
• Monitor incoming and outgoing wires and maintain proper documentation

Executive Assistant Duties

• Provide direct administrative support to executive leadership
• Manage calendars, schedule meetings, and coordinate appointments
• Prepare internal reports, correspondence, and presentations
• Assist with office operations, vendor coordination, and project management
• Maintain confidentiality in all financial and executive matters
• Support day-to-day brokerage operations to ensure a seamless workflow

Qualifications & Experience

• Proven experience in bookkeeping, accounting, or financial administration
• Strong proficiency in accounting software (QuickBooks, Xero, Sage, or similar)
• Solid understanding of general ledger, debits & credits, reconciliations, and financial reporting
• Experience handling commission structures or real estate transactions is highly preferred
• Exceptional attention to detail and organizational skills
• Ability to manage multiple priorities in a fast-paced, high-performance environment
• Strong communication skills with a polished, professional demeanor
• Experience in an executive support role is a plus

What We Offer

• Opportunity to work within a fast-growing real estate brokerage
• A collaborative, high-performance team environment
• Exposure to high-level real estate operations and executive leadership
• A role that is both analytical and strategic, with room for growth

Ideal Candidate Profile

You are polished, proactive, and precise. You thrive in structured environments, take ownership of your responsibilities, and understand the importance of discretion and excellence in a luxury brand. You bring both financial expertise and executive-level support skills, helping elevate the internal operations of the firm.

Pay: $18.00 - $23.00 per hour

Benefits:

• Paid time off
• Paid training

Work Location: In person