Bookkeeper

About the Company

Position Overview:

We are seeking a highly organized and detail-oriented Bookkeeper to support the day-to-day financial operations of Nao Medical. This role is responsible for maintaining accurate financial records, supporting accounts payable and accounts receivable processes, and assisting with reconciliations and month-end close activities across multiple clinic locations.

The ideal candidate is execution-focused, highly dependable, and comfortable handling high-volume financial transactions in a fast-paced, multi-site healthcare environment. This is a hands-on role that requires accuracy, ownership, and consistency.

Why Join Nao Medical

• Hands-On Impact: Play a critical role in maintaining the accuracy and reliability of the company’s financial records

• Execution-Focused Role: Emphasis on owning and executing core bookkeeping and accounting support functions
• Growth Exposure: Gain experience supporting a rapidly expanding, multi-site healthcare organization

• Supportive Environment: Work closely with leadership in a collaborative, non-hierarchical culture

Primary Responsibilities

• Core Bookkeeping Operations

• • Maintain accurate and up-to-date financial records in QuickBooks Online

  • Record and categorize financial transactions across multiple entities

  • Ensure proper coding of expenses, payments, and journal entries

  • Maintain organized and complete financial documentation

• Accounts Payable and Vendor Support

• • Process and record vendor invoices accurately and in a timely manner

  • Track invoice due dates and ensure timely and accurate payment processing

  • Maintain vendor records, including W-9 forms and payment details

  • Assist with vendor reconciliations and resolve discrepancies

• Accounts Receivable and Payment Processing

• • Record incoming payments, refunds, and adjustments accurately

  • Assist in tracking outstanding receivables and payment activity

  • Support proper classification and documentation of transactions

• Reconciliation and Month-End Support

• • Assist with bank and credit card reconciliations

  • Support month-end close by ensuring financial records are complete and accurate

  • Assist with identifying and resolving discrepancies

  • Support audit preparation and financial documentation review

Job Requirements

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred

• Relevant bookkeeping or accounting certification is a plus

• 2 to 3 years of bookkeeping or accounting support experience

• Minimum 2 years of hands-on experience with QuickBooks Online
• Strong understanding of accounts payable, accounts receivable, and reconciliations
• Experience supporting US-based companies strongly preferred
• High attention to detail and strong data entry accuracy
• Strong organizational and time management skills
• Ability to manage multiple priorities and deadlines efficiently
• Process-oriented, highly dependable, and execution-focused
• Comfortable working independently in a fully remote environment
• Strong written and verbal communication skills

• Experience in healthcare or multi-location organizations is a plus but not required

• Ability to work Eastern Time hours, 9:00 AM to 5:00 PM, Monday through Friday, including holidays

• Reliable wired internet connection (100 Mbps minimum).
• Computer/laptop with Intel Core i5 or Ryzen 5 processor, 8GB RAM minimum, and 128GB free storage.
• Dual-screen setup preferred for enhanced productivity.
• Operating system: Windows 10 or macOS (latest version).
• Clear webcam (1080p or higher resolution) and microphone for communication.
• Backup systems for electricity and internet outages.

• Competitive Compensation Package: Attractive base salary with performance-based incentives

• Professional Development: Opportunities for continued education, training, and certifications
• Paid Time Off (PTO)
  
  

At Nao Medical, we're revolutionizing healthcare by blending cutting-edge technology with heartfelt, personalized care. Over the past 13 years, we've proudly served more than a million New Yorkers at our various locations.

Our mission is simple: provide accessible, quality care tailored to each patient's needs through our multi-specialty practice. We're breaking down barriers, championing health equity, and delivering value-based care to create healthier communities.

Experience the Nao Medical difference. Join us in transforming healthcare, Nao!

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred

• Relevant bookkeeping or accounting certification is a plus

• 2 to 3 years of bookkeeping or accounting support experience

• Minimum 2 years of hands-on experience with QuickBooks Online
• Strong understanding of accounts payable, accounts receivable, and reconciliations
• Experience supporting US-based companies strongly preferred
• High attention to detail and strong data entry accuracy
• Strong organizational and time management skills
• Ability to manage multiple priorities and deadlines efficiently
• Process-oriented, highly dependable, and execution-focused
• Comfortable working independently in a fully remote environment
• Strong written and verbal communication skills

• Experience in healthcare or multi-location organizations is a plus but not required

• Ability to work Eastern Time hours, 9:00 AM to 5:00 PM, Monday through Friday, including holidays

• Reliable wired internet connection (100 Mbps minimum).
• Computer/laptop with Intel Core i5 or Ryzen 5 processor, 8GB RAM minimum, and 128GB free storage.
• Dual-screen setup preferred for enhanced productivity.
• Operating system: Windows 10 or macOS (latest version).
• Clear webcam (1080p or higher resolution) and microphone for communication.
• Backup systems for electricity and internet outages.