Bookkeeper

Position Concept

Part-Time: 10-18 Hours per month / flexible scheduling

This is a hybrid position combining work-from-home and on-site work each week.

STEM Forward's office is located in downtown Milwaukee (53202)

Please submit cover letter when applying.

General Functions

We are looking for a Bookkeeper to maintain accurate financial records, support monthly close processes, and assist with compliance-related accounting activities for a not-for-profit organization.

Position Description / Responsibilities

• Maintain and reconcile the general ledger within QuickBooks Online.
• Record and classify financial transactions in accordance with established accounting policies.
• Perform monthly bank and credit card reconciliations and investigate variances.
• Track organizational expenditures, including credit card activity, and ensure supporting documentation is maintained.
• Prepare monthly financial reports (e.g., income statement, balance sheet, budget-to-actual).
• Maintain accounts payable and accounts receivable records, including invoicing and collections tracking.
• Record and reconcile transactions from payment platforms (e.g., PayPal, Square, RegFox).
• Maintain organized electronic financial records in accordance with document retention policies.
• Support payroll-related recordkeeping (e.g., reviewing reports, maintaining support files; payroll processing may be outsourced).
• Monitor and record interest and other investment-related activity, if applicable.
• Assist with year-end financial reporting and support external tax preparation (e.g., Form 990) by ensuring records are complete and accurate.
• Communicate regularly with the Executive Director and Treasurer regarding financial results and variances.
• Ensure proper segregation of duties where feasible in a small organization environment.
• Maintain supporting documentation for all transactions to support audit or review requirements.
• Assist in maintaining compliance with not-for-profit accounting practices (e.g., tracking restricted vs. unrestricted funds, if applicable).

Qualifications & Skills

Required

• Prior bookkeeping or accounting experience (preferably in a small organization or not-for-profit environment).
• Proficiency in QuickBooks Online.
• Working knowledge of U.S. GAAP applicable to not-for-profit entities (ASC 958—Not-for-Profit Entities).
• Strong attention to detail and organizational skills.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Proficiency in Microsoft Excel and general Microsoft Office tools.

Preferred

• Experience with not-for-profit accounting, including fund tracking and donor-related transactions.
• Familiarity with payment platforms (e.g., PayPal, Square, RegFox).
• Ability to periodically work on-site at the STEM Forward Office (MKE 53202)

--------------------------------------------------------------------------------------------------About STEM Forward

STEM Forward is a leading provider of educational outreach programs and events emphasizing Science, Technology, Engineering and Mathematics (STEM) in southeastern Wisconsin. Founded in 1905 as Engineers & Scientists of Milwaukee and housed at the Milwaukee School of Engineering, STEM Forward is 501c3 non-profit organization.

Mission : To promote STEM Education and careers to all students through collaboration with business, education, government and the community.

Vision : Inspiring a Future-Ready STEM Workforce.

Core Values

STEM Literacy is fundamental to a successful society

Inclusion, access and growth of STEM learning for all students

Exposure to all STEM fields

Responsible stewardship of organization programs and resources

Highest ethical principals in all we do

Positive competition and respect.

Pay: $24.00 - $28.00 per hour

Application Question(s):

• Do you reside in Milwaukee, Ozaukee, Washington or Waukesha County?

Education:

• Bachelor's (Preferred)

Experience:

• professional work: 3 years (Preferred)

Work Location: Hybrid remote in Milwaukee, WI 53202