Bookkeeper / Administrative Assistant

Job Summary
We are seeking a dynamic and detail-oriented Bookkeeper / Administrative Assistant to join our team! This energetic role combines essential bookkeeping responsibilities with administrative support, ensuring smooth financial operations and efficient office management. The ideal candidate will thrive in a fast-paced environment, possess strong organizational skills, and demonstrate a passion for accuracy and professionalism. You will play a key role in maintaining financial records, managing accounts, and supporting daily administrative tasks to keep our organization running seamlessly.

Duties

• Manage and maintain accurate financial records using accounting software such as QuickBooks, Xero, Sage, or similar platforms.
• Perform bank reconciliations, balance sheet reconciliations, and general ledger accounting to ensure financial accuracy.
• Process accounts payable and accounts receivable transactions efficiently while adhering to GAAP (Generally Accepted Accounting Principles).
• Prepare journal entries, perform account analysis, and assist with month-end closing activities.
• Reconcile accounts through double-entry bookkeeping, ensuring all debits & credits are correctly recorded.
• Support payroll processing, tax filings, and governmental accounting requirements as needed.
• Assist with budgeting, financial report writing, and preparing detailed financial statements for internal review.
• Conduct account reconciliation tasks including bank reconciliation and general ledger reconciliation to ensure data integrity.
• Handle administrative duties such as managing correspondence, filing documents, and supporting office operations with professionalism.
• Utilize technical accounting skills to support special projects related to financial software upgrades or process improvements.

Qualifications

• Proven experience with accounting software such as QuickBooks, Xero, Sage, Quicken or similar tools.
• Strong understanding of corporate accounting principles including GAAP and governmental accounting standards.
• Knowledge of non-profit accounting practices is a plus!
• Familiarity with financial concepts like double-entry bookkeeping, journal entries, account analysis, and account reconciliation.
• Experience in bank reconciliation, accounts payable/receivable management, payroll processing, and tax preparation.
• Ability to perform 10-key typing efficiently with high accuracy for data entry tasks.
• Excellent organizational skills with keen attention to detail in bookkeeping and administrative functions.
• Strong communication skills for preparing financial reports and collaborating across teams.
• Prior experience working in public accounting or with financial software such as QuickBooks or Sage is highly desirable. Join us in this vital role where your expertise will ensure our financial health while supporting our administrative excellence! We value proactive professionals eager to contribute their skills in a lively environment dedicated to growth and success.

Job Types: Part-time, Contract

Pay: $18.00 - $25.00 per hour

Expected hours: 20 – 25 per week

Benefits:

• Employee assistance program
• Employee discount
• Flexible schedule
• Professional development assistance

Work Location: In person