Bookkeeper / Administrative Assistant

Job Overview
We are seeking a dynamic and detail-oriented Bookkeeper / Administrative Assistant to join our team! In this vital role, you will be the backbone of our financial operations and administrative functions, ensuring accuracy, compliance, and efficiency across all accounting processes. Your energetic approach and keen eye for detail will help us maintain seamless financial records, support organizational tasks, and contribute to our overall success. This position offers an exciting opportunity to develop your skills in both bookkeeping and administrative support within a collaborative environment dedicated to growth and excellence.

This position is currently part-time Monday-Friday with 25-30 hours guaranteed/week. Some weeks may require more hours when we are event heavy.

Duties

• Manage day-to-day bookkeeping activities using QuickBooks: including data entry, journal entries, and account reconciliations
• Perform daily business: reconciling between POS/CRM system & QuickBooks
• Perform bank reconciliations and balance sheet reconciliations to ensure financial accuracy
• Handle accounts payable and accounts receivable processes with precision and timeliness
• Prepare financial reports, statements, and summaries in accordance with GAAP (Generally Accepted Accounting Principles) via QuickBooks
• Assist with payroll processing, tax filings, and governmental accounting requirements as needed
• Support budgeting efforts by maintaining accurate QB file and assisting the Board Treasurer with Finance Committee activities.
• Assist with audit preparations by organizing financial documents and ensuring compliance with accounting standards
• Perform administrative duties such as answering phones, CRM data entry, document management, 10 key typing tasks, and supporting office operations (Member inquiries, reservations etc).

Qualifications

• Proven experience with accounting software such as QuickBooks, Xero, Sage, or Quicken; familiarity with financial software is essential
• Strong understanding of corporate accounting principles including double entry bookkeeping, GAAP standards, and financial concepts - including debits & credits, journal entries, and general ledger accounting.
• Experience in non-profit or governmental accounting is a plus but not required
• Knowledge of account reconciliation processes including bank reconciliation and general ledger reconciliation
• Ability to perform detailed account analysis involving debits & credits and journal entries
• Excellent organizational skills with the ability to manage multiple tasks efficiently in a fast-paced environment
• Basic proficiency in 10 key typing for accurate data entry
• Strong communication skills to prepare clear financial reports and support team collaboration
• Prior payroll experience or tax knowledge is advantageous but not mandatory

Join us in a role where your expertise fuels our growth! We value energetic professionals who are eager to contribute their skills in bookkeeping and administrative support. This position is paid — offering a rewarding opportunity to develop your career while making a meaningful impact within our organization.

Job Type: Part-time

Pay: $20.00 - $25.00 per hour

Expected hours: 25 – 30 per week

Benefits:

• Employee discount
• Flexible schedule
• Gym membership
• Paid sick time
• Paid time off
• Retirement plan

Work Location: In person