Bookkeeper / Administrative Assistant

Job Overview
We are seeking a dynamic and detail-oriented Bookkeeper / Administrative Assistant to join our team. This role offers an exciting opportunity to manage essential financial processes while providing vital administrative support. You will play a key part in maintaining accurate financial records, ensuring compliance with accounting standards, and supporting daily office operations. The ideal candidate is energetic, highly organized, and possesses a strong foundation in accounting principles and software tools. This position is perfect for someone eager to contribute to a collaborative environment while honing their expertise in both bookkeeping and administrative functions.

Duties

• Manage accounts payable and receivable, ensuring timely processing of invoices, payments, and collections
• Perform bank reconciliations and general ledger account reconciliations using software such as QuickBooks, Xero, Sage, or similar financial tools
• Prepare and record journal entries accurately, adhering to GAAP (Generally Accepted Accounting Principles) standards
• Conduct balance sheet reconciliation to verify the accuracy of financial statements and reports
• Assist with payroll processing and tax-related documentation to ensure compliance with governmental regulations
• Support budgeting activities by tracking expenses and preparing financial reports for management review
• Maintain organized financial records, including account analysis, account reconciliation, and general ledger documentation
• Provide administrative support such as data entry (including 10 key typing), filing, scheduling appointments, and managing correspondence

Qualifications

• Proven experience with accounting software such as QuickBooks, Xero, Sage, or similar platforms
• Strong understanding of corporate accounting principles, including double entry bookkeeping, debits & credits, journal entries, and financial concepts
• Experience with governmental accounting procedures and tax compliance is preferred
• Ability to perform account reconciliation tasks accurately and efficiently
• Familiarity with financial report writing and account analysis techniques
• Excellent organizational skills with attention to detail; ability to handle multiple priorities effectively
• Proficiency in bank reconciliation, accounts payable/receivable management, and payroll processing
• Basic knowledge of technical accounting concepts such as general ledger accounting and financial statement preparation
• Strong communication skills for collaborating across teams and documenting financial processes confidently
• Minimum one year experience in QuickBooks
• Payroll experience required

Join us in a role that combines energetic bookkeeping expertise with vital administrative support! We’re committed to fostering a positive work environment where your skills can flourish while making a meaningful impact on our organization’s success.

Job Type: Full-time

Pay: $35,000.00 - $52,266.41 per year

Work Location: Hybrid remote in Miami, FL 33127