Bookkeeper / Administrative Assistant

Job Summary
We are seeking a dedicated and detail-oriented Bookkeeper / Administrative Assistant to support our office operations and financial management. The ideal candidate will possess strong organizational skills, proficiency in accounting software, and excellent communication abilities. This role offers an opportunity to contribute to a well-organized, efficient workplace by managing bookkeeping tasks, providing administrative support, and ensuring smooth daily operations. The successful candidate will be proactive, reliable, and capable of handling multiple responsibilities with professionalism and precision.

Duties

• Maintain accurate financial records using QuickBooks or similar accounting software, including invoicing, expense tracking, and bank reconciliations.
• Manage front desk responsibilities such as greeting visitors, handling multi-line phone systems, and directing calls with proper phone etiquette.
• Provide administrative support through data entry, filing, proofreading documents, and managing correspondence.
• Assist with calendar management, scheduling appointments, and coordinating meetings to optimize office efficiency.
• Support office management tasks including supply ordering, maintaining organized files, and overseeing general clerical duties.
• Offer customer service support by responding to inquiries via phone or email and providing professional assistance to clients or visitors.
• Utilize computer skills across Microsoft Office Suite and Google Workspace to prepare reports, presentations, and documentation.
• Perform personal assistant duties as needed, including travel arrangements or special project support.
• Maintain a professional office environment by ensuring cleanliness, organization, and adherence to office policies.

Qualifications

• Proven experience in office administration or clerical roles with a focus on bookkeeping or accounting tasks.
• Proficiency in QuickBooks accounting software and strong computer literacy across Microsoft Office and Google Workspace applications.
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Strong communication skills with an emphasis on phone etiquette and customer service excellence.
• Bilingual abilities are highly desirable to serve diverse client needs effectively.
• Previous experience as a dental or medical receptionist is a plus but not required; relevant office management experience is essential.
• Demonstrated attention to detail in proofreading, data entry, and filing processes.
• Ability to manage time efficiently while handling multiple responsibilities simultaneously. Join us in supporting our team through exceptional administrative expertise and meticulous bookkeeping that ensures our office runs smoothly every day!

Job Types: Full-time, Part-time

Pay: $18.71 - $23.75 per hour

Expected hours: 18 – 40 per week

Benefits:

• Paid time off

Education:

• Associate (Preferred)

Experience:

• Bookkeeping: 2 years (Required)

Language:

• English (Required)

Ability to Commute:

• Cherry Hill, NJ 08003 (Required)

Work Location: In person