Bookkeeper / Administrative Assistant

Job Title: Bookkeeper / Property Management Coordinator
Location: New York, NY (Full-Time, In-Office)
Company: Real Estate Management Group

Overview

We are a disciplined, detail-driven real estate management group seeking a Bookkeeper / Property Management Coordinator to join our team full-time in-office in Manhattan.

This is not a passive or siloed role. You will be responsible for maintaining clean, accurate books while also supporting the day-to-day operations of a modern, professionally managed residential building.

The right candidate is organized, responsive, and takes ownership—someone who keeps things current without being chased and handles issues directly and professionally.

Key Responsibilities

Accounting & Financial Operations

• Manage day-to-day bookkeeping using QuickBooks
• Perform bank and credit card reconciliations (monthly, without backlog)
• Maintain accurate general ledger (journal entries, debits/credits)
• Process accounts payable (vendor invoices, approvals, payments)
• Assist with payroll processing
• Keep financial records clean, current, and audit-ready at all times

Property Operations & Coordination

• Respond to tenant inquiries in a clear, professional, and timely manner
• Coordinate with vendors (maintenance, utilities, inspections, etc.)
• Track and follow up on operational items so nothing falls through the cracks
• Support the day-to-day operations of a high-functioning residential property

Qualifications

• Proficiency in QuickBooks (required)
• Strong understanding of double-entry bookkeeping and core accounting principles
• Experience with bank reconciliations and general ledger management
• Prior experience in real estate or property management preferred
• Highly organized with strong attention to detail
• Professional, composed communicator (written and verbal)

What We’re Looking For

• Someone who keeps clean books in real time—not weeks behind
• A reliable operator who follows through without reminders
• Comfortable working full-time in-office with consistent hours
• Able to handle tenant and vendor communication without escalation
• Takes pride in being accurate, responsive, and accountable

This role is not a fit for candidates who:

• Need constant supervision or reminders
• Prefer remote or hybrid work arrangements
• Let tasks accumulate or fall behind
• Are uncomfortable handling both numbers and people

Work Environment

• Full-time, in-office role in Manhattan
• Professional, no-drama environment focused on execution and accountability
• Systems and processes are in place—this role is about maintaining and improving them, not reinventing them

Screening Questions (Required)

Please include brief answers with your application:

• How many years of experience do you have using QuickBooks? Describe your level of proficiency.
• Walk through your process for completing a monthly bank reconciliation.
• Are you currently working full-time in-office? If not, are you comfortable doing so 5 days per week in Manhattan?
• Describe a time when you had to stay on top of multiple financial or operational tasks without supervision. How did you manage it?
• Do you have experience working with residential tenants or in property management? If yes, briefly describe.

How to Apply

Submit your resume along with brief answers to the screening questions above.

Job Type: Full-time

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• Health insurance

Work Location: In person