Bookkeeper/ AP / Accounting Reconciliation Clerk

Accounts Payable & Systems Accounting Clerk - Traffic Control Solutions Corporation

Position Summary

Traffic Control Solutions is seeking a detail-oriented Accounts Payable & Systems Accounting Clerk responsible for maintaining accurate financial records across Gusto and QuickBooks Online. This

Core Responsibilities

1. Accounts Payable (QuickBooks)

• Process and code vendor invoices in QuickBooks Online
• Allocate expenses to correct job numbers and cost categories
• Manage weekly payment runs (ACH/check)
• Maintain vendor files and 1099 tracking
• Monitor AP aging and resolve discrepancies

2. Payroll Reconciliation (Gusto + QuickBooks)

• Review payroll reports from Gusto before final processing
• Ensure payroll journal entries sync properly to QuickBooks
• Reconcile payroll liabilities and tax payments
• Flag overtime or labor allocation issues

3. Bank & Credit Card Reconciliation

• Perform monthly bank reconciliations
• Reconcile fuel cards and company credit cards
• Investigate discrepancies across systems
• Maintain clean month-end records

4. File Quarterly Taxes

• File Quarterly Taxes
• Maintain accounts for taxes purposes

• Work with accountant to prepare taxes

Required Qualifications

• 5 + years in AP, bookkeeping, or accounting support
• Experience with:
• QuickBooks Online (required)
• Gusto payroll (preferred)
• Jobber (not expected)
• Strong reconciliation skills
• Experience in job-cost-based industries (construction/field services preferred)
• Advanced Excel / Google Sheets proficiency

Key Competencies

• System-minded (understands how platforms integrate)
• Strong reconciliation discipline
• Detail-focused with high accuracy
• Proactive in identifying financial discrepancies
• Organized and deadline-driven

Pay: $65,000.00 - $75,000.00 per year

Benefits:

• Paid time off

Work Location: In person