Bookkeeper / Executive Assistant

Job Overview
We are seeking a dynamic and detail-oriented Bookkeeper and Executive Assistant to join our team! This dual-role position offers an exciting opportunity to manage essential financial processes while providing high-level administrative and executive support. Your energetic approach and meticulous attention to detail will help drive our organization’s success and efficiency.

Duties

• Manage day-to-day bookkeeping tasks using accounting software such as QuickBooks, including data entry, journal entries, and account reconciliations
• Perform bank and credit cards reconciliations.
• Prepare and review construction draws and cost trackings.
• Purchase of Construction Finishes and materials
• Communicate with Vendors and Subcontractors
• Assist with budgeting activities.
• Manage calendars, meetings, and scheduling.
• Coordinate calls, including across multiple time zones
• Assist with document preparation, contracts, and correspondence/
• Organize and maintain project files and records.
• Support day-to-day operational and personal needs.
• Liaise with vendors, consultants, and internal teams.

Qualifications

• Associate or Bachelor’s degree required
• Minimum 3 years of working experience
• Strong proficiency in excel
• Excellent organizational and multitasking skills
• High attention to detail and accuracy
• Strong communication skills (written and verbal).
• Spanish Speaking is a plus
• Ability to work independently in a remote environment
• Experience in real estate or construction is a plus

Work Environment

• 90% remote role, based in South Florida
• Must be available during Mountain Time working hours
• Occasional in-person meetings may be required

Pay: $48,000.00 - $54,000.00 per year

Work Location: Hybrid remote in Miami, FL 33138