Bookkeeper / Finance Executive

Location: On-site - Gurgaon (Gurugram), IndiaHours: Full-time, India business hours with UK overlap as neededReports to: Founder / Finance LeadType: Full-time

Role Summary

We’re hiring a hands-on Bookkeeper / Finance Executive to maintain accurate books across a group of companies, keep tight financial controls, manage UK VAT compliance, and deliver cashflow visibility for decision-making. You’ll run day-to-day bookkeeping, month-end close, VAT, and management reporting in FreeAgent, working closely with leadership and our external accountant. This role is office-based in Gurgaon.

Responsibilities

Core Bookkeeping & Controls (FreeAgent)

• Maintain ledgers for multiple entities in FreeAgent: Bills, Expenses, Banking, Contacts.
• Own bank feeds & reconciliations (Open Banking); maintain bank rules and Auto-Explain.
• Raise/manage sales invoices (including recurring), dunning/reminders, and payment allocation.
• Record intercompany transactions and journals; maintain a clear audit trail.
• Month-end close: accruals, prepayments, fixed assets & depreciation, and balance sheet reconciliations.

UK VAT & Compliance

• Prepare and submit MTD-compliant VAT returns in FreeAgent; reconcile VAT control accounts monthly.
• Apply correct treatment for PVA, reverse charge, and cross-border services where applicable.
• Maintain documentation for HMRC reviews; liaise with external accountant when needed.

Cashflow & Management Reporting

• Build and update a 13-week cashflow forecast (FreeAgent + Google Sheets).
• Produce monthly management packs: P&L, balance sheet, cashflow, variance analysis, and commentary with risks/opportunities.
• Track AR/collections (debtor days), AP (creditor days); schedule payment runs and manage suppliers.

Operational Finance

• Expenses & cards: categories, receipt capture (mobile app), mileage rules, and policy compliance.
• Coordinate payroll inputs (to bureau or within FreeAgent if UK-based teams involved); maintain statutory calendars.
• Maintain customer/supplier master data; ensure accurate revenue recognition and project tagging (where used).

Requirements

Must-haves

• 3–5+ years bookkeeping for multi-entity SMEs or agencies.
• Strong, practical UK VAT experience and MTD submissions.
• Proficiency with FreeAgent (multi-company): bank feeds, invoicing/recurring invoices, VAT returns, journals, reports.
• Strong Excel/Google Sheets skills (cashflow and analysis).
• High attention to detail, ownership mindset, reliable to monthly deadlines.
• Willingness to work on-site in Gurgaon.

Nice-to-haves

• Experience cleaning historical records or migrating into FreeAgent.
• Familiarity with Stripe/PayPal integrations, receipt capture workflows, and Projects/Time in FreeAgent.
• Exposure to group consolidation and intercompany eliminations (off-system).
• AAT Level 3/4 or ACCA/CIMA part-qualified.

KPIs / Success Measures

• Month-end close by BD+7 with reconciled bank/VAT/BS accounts.
• Zero late VAT filings; accurate VAT reconciliations monthly.
• Cashflow forecast accuracy within ±5–10%.
• Improved debtor days and timely AP runs.
• Clean data and audit trail; minimal rework.

Working Arrangement

• On-site in Gurgaon (Gurugram), India; regular collaboration with UK leadership and external accountants.
• Occasional UK-overlap for payment runs, close, and leadership reviews.

How to Apply

Send your CV/LinkedIn and a short note covering:

• Your FreeAgent experience (number/type of entities, VAT complexity),
• Examples of VAT filings and cashflow models you’ve delivered,
• Systems/integrations you’ve used (bank feeds, Stripe/PayPal, receipt capture),
• Availability and preferred start date.

Job Type: Full-time

Pay: ₹10,191.69 - ₹39,993.09 per month

Benefits:

• Paid time off

Work Location: In person