Bookkeeper / Financial Administrator

About Us

Small outside general counsel firm handling corporate, transactional, and general practice matters. We need one reliable person to own our financial operations — not a team, one capable professional.

The Role

Single point of contact for all bookkeeping, payroll, billing, and financial administration. You’ll work directly with the firm’s owner on a regular basis.

Core Responsibilities

Billing & Invoicing

• Create client invoices from raw attorney time entries in QBO

• Send invoices on a regular monthly cycle

• Track and reconcile incoming payments; follow up on outstanding receivables

Bookkeeping & Expense Management

• Categorize and record all firm revenue and expenses in QBO

• Reconcile bank and credit card accounts monthly

• Maintain clean, organized books ready for CPA review

Payroll & Benefits Administration

• Run payroll through ADP

• Administer employee benefits through ADP, including health insurance enrollment and changes

• Oversee 401(k) contributions — ensure owners and employees are maximizing contributions on schedule

Financial Planning Support

• Help owners monitor cash flow and flag issues early

• Assist with budgeting for quarterly tax obligations

• Provide informal reporting so owners know where things stand

Bonus Skills (Not Required)

• Familiarity with legal billing, LEDES formats, or law firm operations

• Light word processing, document formatting, or correspondence

• Scheduling or calendar support

What Success Looks Like:

Bills go out on time. Payroll is accurate. Books are clean when the CPA needs them. You flag problems before they become emergencies. Firm is up to date on tax and financial responsibilities.

Details:

• Fully remote

• Pay range $35.00 - $55.00 per hour dependent on experience

• Contractor or employee (open to both possibilities)

Job Types: Full-time, Part-time

Pay: $35.00 - $55.00 per hour

Work Location: Remote