Bookkeeper for Accounts Payable, Account reconciliations and Billing

Overview

We are a small Fiduciary and CPA firm in Santa Rosa, CA looking to add a bookkeeper to our team who will assist us with our fiduciary client accounts and firm accounts.
We are looking for a detail-oriented and proactive Bookkeeper with experience in Accounts Payable (AP), account reconciliations, and client invoicing using combination of specialized software and Excel. In this vital role, you will ensure the accuracy and integrity of our client books, manage client vendor payments, and support our efforts to keep accurate client accounts through precise record-keeping and reconciliation.

This position offers an exciting opportunity to contribute to a dynamic team committed to maintaining high standards of financial accuracy and compliance. Your expertise in various accounting software and strong understanding of financial concepts will be instrumental to your success in our our team.

Duties

• Manage accounts payable processes, including invoice entry, approval workflows, and timely vendor payments using accounting software such as QuickBooks, Quicken, Excel, Create A check, Canopy Tax and any new systems to be implemented.
• Perform detailed account reconciliations for the bank statement and investment accounts. Assist with appropriate review of accurate posting to accounts on a periodic basis to ensure consistency and accuracy
• Handle billing procedures, generate invoices, and follow up on receivables to support cash flow management
• Conduct balance sheet reconciliation regularly to verify asset, liability, and equity accounts are correctly stated
• Assist with accounts receivable management by tracking outstanding balances and resolving discrepancies

Skills

• Proficiency with accounting software such as QuickBooks, Xero, or Quicken; experience with multiple platforms is a plus
• Strong understanding basic accounting principles,
• Expertise in account reconciliation techniques including bank reconciliation and general ledger reconciliation
• Knowledge of double-entry bookkeeping systems, journal entries, debits & credits, and financial concepts is helpful but not required
• Ability to perform detailed account analysis and account reconciliation efficiently
• Familiarity with accounts payable/receivable processes and billing procedures
• Excellent organizational skills
• Experience with budgeting, financial software integration, tax compliance, and payroll processing is desirable

Requirements - An associates degree in accounting, finance or other related field. At least two years experience in general bookkeeping, AP, AR and financial reporting. Ability to use various office and accounting related software with a willingness and ability to learn new systems.

Hours - This is a new position in our firm. We anticipate it will start at approximately 20 hours per week and can grow to 30 hours a week.

Compensation - Hourly pay will be determined by skill and experience. Compensation includes PTO, medical benefits, and holiday pay. After an initial review period, compensation may be adjusted based on performance.

Work location- Primarily on site. Remote work may be available for the right person after an extensive initial period due to the confidentiality of the date we work with.

Join us to play a crucial role in maintaining our client records! We value energetic professionals who thrive on accuracy, efficiency, and continuous learning. If you’re passionate about bookkeeping excellence and eager to contribute your skills within a supportive environment—apply today!

Pay: $35.00 - $45.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Flexible schedule
• Health insurance
• Paid time off

Work Location: In person