Bookkeeper - Non profit HOA

Job Summary

The Mercer Condominium Association is a high-rise community comprising of 54 units. The Association is looking for a part-time or contract bookkeeper that can fulfill the bookkeeping needs and requirements of the Association. The Association uses QuickBooks online (QBO) for bookkeeping, payroll and reports its operations on a cash basis. We are looking for a person that can work remotely most of the time but has the capability to visit the office of the Association if it becomes necessary, especially during the onboarding phase.

The duties and responsibilities of the bookkeeper are:

a) Make all the required entries in QBO for payables and receivables using the documentation supplied by the property manager and treasurer.

b) Process payroll according to the time sheets and other ancillary information provided by the property manager.

c) Generate payroll reports, 1099’s, keep track of vacation/PTO entitlement of employees and report on demand.

d) Maintain the customer and vendor database current. The customer database is part of the system of records for the HOA Member registry.

e) Produce periodic reports (monthly, quarterly) for the board members.

f) Produce weekly operational reports for the property manager and the treasurer for the purpose of tracking payables, cash flow and other operational requirements.

g) Carry out the bank and investment account reconciliation at the end of the monthly periods. The bank accounts are directly integrated with QBO. The investment accounts are updated manually from the statement.

h) Maintain the catalog of fees in QBO current.

i) Produce monthly invoices for the owners including the inclusion, when applicable of fines, penalties, late fees, interests, etc. according to catalog of fees in QBO.

j) Assist in the online record keeping of the association by filing electronic documents in the online document library of the Association.

k) Participate in the annual audit by producing the necessary reports for the CPA and providing clarifications when needed. The bookkeeper is also responsible to make the adjustment entries determined by the auditor.

Collections and communications with the owners and the vendors for matters pertaining to disbursements or receipts will generally be handled by the staff of the association.

To perform its duties, the bookkeeper will communicate with the Property Manager, the Treasurer and other officers on a regular basis.

The preference of the association is to carry out accounting operations on a weekly cadence on a mutually agreed day of the week including as needed conference call with the Property Manager and/or the Treasurer (or alternate officer of the Association) for coordination and clarifications.

Qualifications and Skills

· Certifications: must have QBO certification from Intuit.

· Experience: working with HOA type organization for at least 5 years.

· References: able to provide three (3) references.

· Skills: Strong communication skills, financial acumen and problem solving to be able to participate in issue resolution with the staff of the Association. Must be comfortable with tools such as Excel, online meeting platform, email, use of word processor, online document library.

· Education: Must have at least an associate degree in business or equivalent.

This opportunity is available right now. The association recently migrated from the Desktop version of QB to the QBO version and the transition is completed. The environment is ready for a hand-off to a regular contract or part time bookkeeper that will ensure the timeliness of continuity of the bookkeeping operations.

Pay: $25.00 - $40.00 per hour

Experience:

• Bookkeeping for and HOA: 3 years (Required)

License/Certification:

• QBO Certification (Required)

Work Location: Remote