Bookkeeper / Office Manager

Small Financial Services firm in McLean, VA seeking a part-time Bookkeeper / Office Manager with QuickBooks Online experience

Hours/Schedule: 15-20 hours/week, flexible schedule

Job Type: Direct hire

Location Requirements: On-site to start in Tysons office, some virtual hours offered once comfortable in the position.

Rate: $40/hour

Job Description: Seeking an in-office part-time bookkeeper and office manager to handle the Company’s financial tasks and carry out office operations. The candidate will be responsible for accounting, payroll, bank account management, and administrative tasks associated with maintaining the office. This position is ideal for a dynamic, self-directed multi-tasker who will thrive in and enjoy a small office environment and is organized, helpful, cheerful, and confident.

Responsibilities:

• The candidate will ensure the Company maintains accurate financial data for the filing of taxes, management oversight, regulatory compliance, and completing of other tasks. The candidate will be responsible for accounts payable, accounts receivable, payroll, and bank account management and reconciliation.
• Recording and reconciling transactions in appropriate company account ledgers in QuickBooks Online
• Organizing receipts, invoices and physical/electronic copies of financial documents
• Tracking and managing accounts payable and accounts receivable
• Depositing checks and reconciling all bank accounts
• Managing company cash flow position
• Handling and processing semi-monthly payroll through a payroll service
• Assisting with tax payments
• Ensuring compliance with local, state and federal tax regulations
• Administering retirement plan
• Preparing financial documents such as profit and loss statements and balance sheets
• Create and maintain reoccurring and one-off financial reports for management
• Maintaining records for and renewal of licenses
• Ensuring compliance with relevant laws and regulations
• The candidate will oversee general office processes and administrative activities to keep the office running smoothly. We seek self-starters who are attentive to detail.
• Purchasing and maintaining supplies for the office
• Receiving and sorting mail
• Packing and shipping packages
• Managing vendor contracts
• Monitoring and renewing all corporate insurance policies, including liability, property and workers’ compensation
• Serving as liaison with office building management and arranging property repairs
• Planning and organizing company-wide events
• Taking and distributing minutes during company-wide meetings
• Assisting with special projects

The candidate will work at the front of office and serve at reception for in-person visitors. Activities could include: welcoming visitors and answering and screening calls to the Company’s general number

Qualifications:

• Bachelor’s degree or equivalent experience, accounting education preferred
• Proficient in QuickBooks Online and Microsoft Office, including Excel
• Knowledge of bookkeeping and accounting methods
• Ability to use spreadsheets and accounting software to produce key financial reports, such as income statements, balance sheets, and cash flow statements
• Understanding of basic payroll tax liabilities
• Familiarity with laws and regulations related to the preparation of financial statements
• Integrity, honesty and the highest ethical standard in every aspect of individual’s personal and professional life
• Strong interpersonal and verbal and written communication skills
• Adaptability to work successfully in a small company environment
• Demonstrated strong work ethic by going the extra mile
• Highly organized, strong attention to detail, and able to multitask
• Ability to maintain confidentiality

Pay: $40.00 per hour

Benefits:

• Flexible schedule

Work Location: Hybrid remote in McLean, VA 22102