Bookkeeper & QuickBooks Enterprise Implementation Specialist (QuickBooks IES / Enterprise Required)

About Us

We operate two growing businesses in Wynwood:

• An urban farm supplying fresh produce to restaurants and wholesalers
• A food distribution company serving restaurants, retailers, and local partners

We are transitioning from Excel/proprietary systems into Intuit Enterprise Solutions (QuickBooks Enterprise / IES) and need someone who can both clean up and maintain our books and lead the architecture and implementation of our new system.

This role is ideal for someone who thrives on bringing order to chaos, building processes, and setting up accounting systems correctly the first time.

About the Role

We are looking for a Bookkeeper & QuickBooks Enterprise Implementation Specialist who is:

• Highly proficient in QuickBooks Enterprise (IES)
• Experienced in migrating from Excel / legacy proprietary systems into QuickBooks Enterprise
• Able to architect a system that scales with a multi‑entity, inventory‑driven operation
• Strong in day‑to‑day bookkeeping, reconciliations, and financial organization
• Capable of building clean, structured processes across two businesses

This is both an implementation and ongoing operations role.

Key Responsibilities1. QuickBooks Enterprise (IES) Implementation & System Architecture

• Lead the implementation of QuickBooks Enterprise across two entities
• Build the Chart of Accounts, classes, items, and inventory structure appropriate for:
• Farm operations
• Food distribution
• Multi‑location inventory
• COGS tracking and costing
• Migrate historical data from 1/1/2025 to current
• Clean and standardize Excel/proprietary data before import
• Design workflows that scale with:
• Higher order volume
• Increasing number of SKUs
• More customers and routes
• Multi‑entity operations
• Configure processes for AP, AR, bank feeds, inventory, and reporting
• Coordinate with ownership on implementation milestones

2. Daily & Weekly Bookkeeping

• Enter daily sales, vendor invoices, bills, payments, and expenses
• Maintain accurate classification across two entities
• Manage cash and accrual entries as needed

3. Reconciliations (Critical)

• Perform monthly bank and credit card reconciliations
• Match transactions to invoices, receipts, delivery notes
• Identify discrepancies and resolve quickly
• Maintain organized, audit‑ready reconciliation folders

4. Accounts Payable

• Enter vendor invoices, including inventory and COGS items
• Track due dates and prepare payment schedules
• Maintain accurate vendor records
• Ensure on‑time payments to suppliers (farm, distributors, fuel, packaging, etc.)

5. Accounts Receivable

• Generate customer invoices (restaurants, wholesalers)
• Track outstanding balances and follow up politely and professionally
• Maintain clean AR aging and resolve customer issues

6. Document Management

• Organize and digitize receipts, invoices, POs, delivery notes
• Build better systems for document flow and retention

7. Reporting & Analysis

• Assist with:
• Profit & Loss
• Cash Flow
• Expense trends
• Inventory / COGS reports
• Provide clean books for the accountant monthly and quarterly

8. Process Improvement

• Identify inefficiencies and design better workflows
• Create simple Excel trackers where needed
• Standardize naming conventions, categories, and processes in QuickBooks
• Help stabilize and professionalize the accounting function

QualificationsRequired

• Strong proficiency in Intuit Enterprise Solutions (QuickBooks Enterprise)
• Direct experience migrating from Excel or legacy systems into QB Enterprise
• Experience building or restructuring Charts of Accounts, inventory lists, and system architecture
• 5+ years bookkeeping experience
• Strong Excel skills (VLOOKUP/XLOOKUP, pivot tables ideal)
• Experience with reconciliations and multi‑account environments
• Strong organizational skills and attention to detail
• Ability to work independently in a fast‑moving environment

Preferred

• Experience with inventory‑based or distribution businesses
• Experience with farming/agriculture accounting (COGS, shrink, spoilage)
• Experience designing or improving accounting workflows
• Comfortable working in a small business environment where systems are still being built

Personal Qualities We Value

• Organized, detail‑oriented, and methodical
• Proactive and solutions‑driven
• Trustworthy and able to handle financial information discreetly
• Able to bring structure to unstructured environments
• Communicates clearly with owners and external accountants

Benefits

• Flexible schedule (in‑person required)
• Opportunity to design and build the accounting system from the ground up
• High visibility role working directly with ownership
• Opportunity for long‑term growth as the business scales

How to Apply

Please submit:

• Your resume
• A brief note describing your experience with QuickBooks Enterprise / IES implementations
• Examples of system setups, migrations, or process improvements you’ve done (optional but helpful)

Pay: $4,000.00 - $5,000.00 per month

Work Location: In person