Bookkeeper / Secretary @ South Greenville School

Keeps accurate records and receipts for the funds allotted to the school for the purchase of supplies, equipment, etc.;

Maintains a complete bookkeeping system for the school and all extra-curricular activities/sporting events;

Maintains files for all purchases that required quotes;

Assists with keeping administration/ staff advised of balances and deadlines for all orders and expenditures;

Keeps separate records for funds allocated to each department/account and records purchases made against each account;
Writes checks for payment of bills;

Utilizes word processing equipment to prepare general correspondences, memorandums, reports, purchase orders, and other materials from rough draft, copy, marginal notes, or verbal instruction;

Records, codes, and files all purchase orders;

Prepares and routes purchase orders and vendors invoices for school staff;

Checks and reviews a variety of data for accuracy, completeness, and conformance to established standards and procedures;

Collects and prepares expenditure data at the end of each month for records and reports;

Maintains records and generates appropriate reports;

Accumulates all bills, making copies of the same for reimbursement from the appropriate agency;

Keeps accurate records and writes checks for supply accounts;

Keeps records of students lost textbooks and amounts owed to the school in collaboration with the principal;

Assists with the establishment of computer data involving the foregoing procedures and maintains the same;

Maintains employee timesheets, attendance records, and payroll information;

Resolves payroll discrepancies and answers any employee payroll queries;

Maintains all payroll operations according to district policies and procedures.

Works under close supervision.