Bookkeeper / Staff Accountant – Full Service Accounting

This role is accounting‑driven, not clerical. The successful candidate will take ownership of assigned client accounts and be expected to prepare well‑supported draft financial statements, identify issues, and communicate insights—rather than simply recording transactions.

Essential Duties and Responsibilities

• Serve as the primary accounting contact for assigned client engagements, providing end‑to‑end bookkeeping and accounting support
• Maintain clients’ general ledgers in QuickBooks with appropriate classification, supporting documentation, and consistency with U.S. GAAP
• Prepare draft monthly, quarterly, and annual financial statements (balance sheet, income statement, cash flow statement and statement of shareholders’ equity) for review by the Accounting Manager and tax team
• Perform account reconciliations including bank accounts, credit cards, payroll, intercompany accounts, loans, and equity
• Prepare budgets, cash flow schedules, variance analyses, and other management reports; identify and explain key fluctuations or unusual items
• Review, record, and manage clients’ accounts payable, including investigation and resolution of discrepancies
• Manage client payroll for U.S. and U.S.-based foreign employees, including:
• Employee onboarding and termination in payroll systems
• Gross‑up payroll calculations for foreign employees paid abroad
• Administration of 401(k), health insurance, and other benefits
• Registration of clients with state payroll and business authorities
• Preparation and maintenance of payroll‑related forms (I‑9, W‑4, state withholding forms)
• Coordinate and communicate professionally with clients, vendors, payroll providers, benefit providers, and banking contacts
• Prepare and issue Forms 1099, W‑2, and W‑8BEN‑E, ensuring consistency with accounting records
• Prepare and file monthly, quarterly, and annual sales tax returns; reconcile sales tax payable accounts
• Record and reconcile intercompany transactions, including receivables, payables, and loans involving foreign currency conversions; coordinate balance confirmations with foreign parent companies
• Process employee expense reimbursements, including foreign currency conversion and proper expense classification
• Manage client bank activity, including:
• Deposits of accounts receivable
• Initiation of payments via check, ACH, or wire
• Monitoring cash activity and resolving discrepancies

What We are Looking For

• Strong accounting fundamentals and the ability to think analytically about financial data, not just record it
• Comfort taking responsibility for a client’s books and producing draft financials that are prepared under U.S. GAAP, accurate, well‑organized, and review‑ready
• High attention to detail, professional judgment, and the ability to identify issues before they become problems
• Clear written and verbal communication skills, including explaining accounting matters to non‑accountants
• Experience with QuickBooks required; experience in a professional services or multi‑entity environment is a plus
• Exposure to payroll, sales tax, and international or intercompany accounting is highly desirable
• German language a definite plus, but not required to apply

Pay: $72,000.00 - $89,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Paid training
• Vision insurance

Work Location: Hybrid remote in New York, NY 10022