Bookkeeper (Tech-savvy)

Overview
We are seeking a highly organized and proactive Bookkeeper/Office Manager to oversee the daily operations of our office. The ideal candidate will be responsible for maintaining financial records, preparing journal entries, reconciling accounts, assisting with month-end close processes, and supporting overall financial operations to ensure accuracy and compliance with accounting standards and company policies. The candidate will also ensure efficient office management, supporting administrative tasks, and maintaining a productive work environment. This role requires up-to-date IT skills, strong leadership skills and the ability to manage various office functions effectively.

Duties

• Process accounts payable, including invoice coding, lien releases and vendor communications. Verifying PO/EPO numbers.
• Identify PO/Invoice variances and notify purchasing and builders to resolve variances
• Vendor/Supplier setup and account maintenance (ICA’s, W-9’s, EFT information and keeping COI forms current)
• Vendor statement reconciliations
• Prepare and post journal entries including daily cash activity.
• Assist with month-end and year-end closing processes, including preparation of financial statements.
• Reconcile Bank Statements
• Perform general ledger reconciliations and resolve discrepancies.
• Support audits by providing required documentation and explanations.
• Oversee clerical tasks such as filing, data entry, and document management.
• Administer payroll processes and maintain employee records in compliance with company policies.
• Assist in budgeting activities and monitor office expenditures to ensure cost-effectiveness.
• Monitor and analyze financial data to identify issues and recommend solutions.
• Ensure compliance with GAAP and internal controls.
• Prepare and distribute annual 1099 forms
• Implement office management procedures to enhance operational efficiency.
• Utilize QuickBooks for financial tracking and reporting as needed.
• Coordinate human resources functions, including recruitment, onboarding, and employee relations.
• Maintain an organized office environment by managing supplies, equipment, and maintenance requests.
• Foster a positive workplace culture through effective communication and team collaboration.

Qualifications

• 3–5 years of bookkeeping experience required. Candidates with experience in homebuilding or construction bookkeeping are preferred.
• Construction job costing experience preferred
• Proven experience in office management or a related administrative role.
• Strong organizational skills with attention to detail.
• Proficiency in QuickBooks and other office software applications.
• Excellent communication skills, both verbal and written.
• Ability to multitask and prioritize responsibilities effectively.
• Knowledge of payroll systems and human resources practices is preferred.
• A proactive approach to problem-solving with strong decision-making capabilities.

If you are a motivated individual looking to contribute to a dynamic team while managing essential office functions, we encourage you to apply for this exciting opportunity as a Bookkeeper.

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Benefits:

• Referral program

Application Question(s):

• List any AI tools or basic coding languages you're familiar with

Experience:

• QuickBooks: 2 years (Required)

Work Location: In person